Wordworth 5SE The Most Popular Amiga Word Processor in The World Version 5SE for AMIGA COMPUTERS Digita International (c) Copyright Digita International Limited, 1992-1996. All Rights Reserved. Wordworth(r) was written by Ian Potts, and J Blake, A Cunningham-Smith, S Minifie, D Petitt, A Stephenson, T Titchmarsh, P Wadsworth, K Wilson. Wordworth(r) book: Written by: J Blake and D Petitt. Designed and typeset by: A J Lambert and J Blake. First published in 1996. First Edition. Copying software is theft by any interpretation of the law. Except for the personal use of the purchaser only, it is illegal to copy Wordworth.(r) No part of this book may be reproduced without permission. DIGITA INTERNATIONAL LIMITED OR ASSOCIATED COMPANIES MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE CONTENTS HEREOF AND SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE. Further, Digita International reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of Digita International to notify any person of such revision or changes. Digita International cannot be held responsible for any loss of data due to the use of Wordworth.(r) All Rights Reserved. This product is sold subject to the company's Standard Terms and Conditions of Sale and may not be lent or re-sold. No part of this program may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior written permission of Digita International Limited. No liability shall attach to the authors, or Digita International Limited, or any associated companies for loss or damage of any nature suffered as a result of reliance on any of the contents of this program or any errors or omissions in its contents. Digita International Limited reserves the right to change the style and specification of all products illustrated in this book and reserves the right not to accept orders where it feels necessary. Digita(r), the Digita(r) logo, Wordworth(r), and the Wordworth(r) logo are registered trademarks, and HIP(tm), Human Interface Protocol(tm), TextEffects(tm), DigiSense(tm), Font Effects(tm), Fast Format(tm), Pride And Presentation(tm), The Classic Collection(tm) and The Reference Library(tm) are trademarks of Digita Holdings Ltd. Amiga(r) and the Amiga(r) are registered trademarks, Amigados(tm), Kickstart(tm), Intuition(tm) and Workbench(tm) are trademarks of ESCOM AG, Burgstraße 27-31, 44867 Bochum/Germany. The Intellifont(r) scaling technology is licensed from Agfa(r) Division of Miles Inc. Scalable type outlines are licensed from Agfa(r) Division of Miles Inc. Agfa(r) is a registered trademark of Agfa-Gevaert AG. CG, Compugraphic(r), and Intellifont(r) are registered trademarks, and Shannon(tm) is a trademark of Miles Inc. All other trademarks and their owners are acknowledged. Portions Copyright (c)GST Software PLC 1993 The spelling portion of Wordworth(r) is based on Proximity Linguistic Technology. The Proximity/Collins Linguibase(r), thesaurus and hyphenation system: (c) Copyright 1985, 1988 William Collins Sons and Co. Ltd. Legal and Medical Supplement (c) Copyright 1982 Merriam-Webster, Inc. (r) Copyright 1982, 1985, 1988 All Rights Reserved. Proximity Technology Inc. LZ decompression software was written by Jonathon Forbes copyright 1994. Printed in England. Chapter One -- Welcome to Wordworth 5SE 4 Chapter Two - How to Use This Book 5 Chapter Three - How to Get Help 3.1 Using Wordworth's On-line Help System 6 3.2 Product Support And Registration 6 Chapter Four - Preparing to Use Wordworth 4.1 What You Should Already Know 7 4.2 Make Backups 7 4.3 Installing Wordworth 8 4.4 Adding Another Printer Driver 10 Chapter Five - Starting Wordworth 11 Chapter Six - Your First Steps 6.1 What's on The Screen 12 6.2 Creating a Document 14 6.3 Getting Help 16 6.4 Editing Text 17 6.5 Selecting Text 17 6.6 Formatting Text 18 6.7 Using The Clipboard 21 6.8 Undoing Mistakes 21 6.9 Saving The Document 21 6.10 Spell Checking 23 6.11 Printing The Document 24 6.12 Opening a Previously Saved Document 26 6.13 Quitting Wordworth 26 Chapter Seven - Creating a Document With Graphics 7.1 Creating The Document 27 7.2 Placing Pictures 29 Chapter Eight - Large Text Documents 8.1 Adjusting Page Layout 32 8.2 Finding And Replacing Text 32 8.3 Pagination 33 8.4 Headers And Footers 34 8.5 Thesaurus 35 Chapter Nine - Mail Merging 9.1 Creating an Address Database 36 9.2 Merging Form Letters 37 9.3 Importing a Third Party Database 38 Chapter Ten - Special Features 10.1 Templates 40 10.2 Auto Correct 42 10.3 Style Sheets 44 Terms And Conditions of Sale 50 Index 52 Welcome to Wordworth, the world's most popular Amiga word processor. Winner of the Amiga Format Gold Award, and voted Best Word Processor by both Amiga Shopper and CU Amiga magazines, the phenomenal success of Wordworth 3 laid the foundations for new Wordworth 5. It is important to return your postage-paid registration card (located at the rear of this instruction book) so that we can keep you informed as upgrades become available. We invite you to send us your comments about Wordworth and ideas for new features that you would like to see in the future. Machine Requirements To use Wordworth, this is the minimum Amiga configuration you'll need: n An Amiga A1200. n One or more floppy disk drives, or hard disk drive. The number and size of documents you can use with Wordworth is limited only by the size of your disk drive and the amount of available memory fitted to your Amiga. Due to the nature of a word processor, some documents may require more memory and we therefore recommend that you have 3MB of memory or more. The best way to learn Wordworth quickly is by following the Tutorials Section. Find the tutorial which most suits you and follow through the instructions. For example, if you want to use Wordworth for creating a newsletter, follow the tutorial titled "Creating a Document With Graphics". The tutorials centre on specific features of Wordworth, relevant to the task required. However, before you start reading any more, it is important to understand typographic conventions used in this book: CONVENTION MEANS Italics type Indicates words or characters you type. For example, "type mydocument in the File text gadget". They are also used to indicate program or disk names. For example, "use the InstallOutlines program, which is on your Ww5SESystem disk". n Square-bulleted lists provide information. Shortcut keys Right Amiga-S, for example, is a combination keypress. This means hold down the Right Amiga key and press the S key. Then release both keys. Selection button The left mouse button on the mouse. Used to click, double-click and drag items with the pointer. Menu button The right mouse button on the mouse. Used to reveal the menu bar and choose menu commands with the pointer. Insertion point (|) Blinking vertical bar which indicates the current editing position in a document. Mouse Pointer Commands Point Position the pointer on an item. Click Point to an item, and then quickly press and release the Selection button. Double-click Point to an item, and then quickly press and release the Selection button twice. Drag Point to an item. Press and hold the Selection button as you move the mouse to a new location. Then, release the mouse button. Mouse Pointer Shapes I-beam pointer in text area Type, select text, or reposition insertion point. Arrow pointer in menu bar, Choose from menus (with the Menu inactive window, scroll bar, Mouse button depressed). Click buttons toolbar or ruler on the toolbar, ruler and requesters. Select and move objects (shapes and frames). ; Cross hair along sides and Create and re-size objects. corners of frames and shapes ÷ 2-way pointer along sides Re-size boxes. and corners of frames and shapes 3.1 Using Wordworth's On-line Help System Any time you want information about a command or option, you can ask Wordworth for help. Press the menu button (Right Mouse button) and move the arrow pointer over the menu command with which you want help. With the command highlighted (and the menu button still depressed), press the Help key on the keyboard (floppy disk users may be prompted to insert the appropriate disk). You can also ask Wordworth for help by clicking the Help icon on the toolbar or pressing the Help key. 3.2 Product Support And Registration When you choose Digita, you're getting more than just a great product, you're getting a company committed to providing the best possible customer service and support for your product. We want you to get the most from your Digita software. As a registered user, we'll help you get it. If you have any question about Wordworth, first look in this book, or consult Wordworth's on-line help system. If you cannot find the answer, contact Digita: n For technical support call 0891 616 944. This is available to registered Wordworth users from 11AM until 5PM. Calls are charged at 36p per minute cheap rate and 48p per minute at all other times. Be sure to ask permission of the telephone owner before calling. n Enclosing a stamped self-addressed padded envelope, write to Digita Technical Support Division, Black Horse House, Exmouth EX8 1JL ENGLAND, or fax 01 395 268 893. n Mail Digita on CIX-mailbox digita@cix. There is one open conference, digita, and a closed conference for registered users, digita.tech. n Mail Digita on Compuserve-mailbox 100031, 3032. n Mail Digita on Internet-mailbox support@digita.demon.co.uk n For general enquiries only, call 01 395 270 273. Before contacting technical support, check the Troubleshooting Section in the Wordworth on-line help system (Help menu). Important Unfortunately, under no circumstances can we provide either telephone or written product support to unregistered users. 4.1 What You Should Already Know To set up Wordworth on your Amiga, you need an understanding of basic Amiga concepts. Before you begin, you should know how to: n Use icons on the Amiga Workbench. n Use the mouse to point, drag, click and double-click. n Start and quit applications using Workbench. n How to initialize (format) and copy disks using the Shell and Workbench. n Open, copy, and delete Amiga documents and disks from Workbench. n Select menus, pull down menus and choose commands. n Scroll in windows, and re-size and re-position windows. If you are not familiar with these terms or processes, see your Amiga owner's guide. 4.2 Make Backups You have been provided with three master disks. It's important to work with copies of your Wordworth disks rather than the originals. If a copy is damaged or lost, you can go back to the original and make another copy. step 1 Make backup copies of your master disks. Before copying the master disks, slide up the small tab (if it exists) in the upper-left corner on the back of each disk so that it is in the uppermost position (the tab will no longer be visible from the front side of the disk). This locks information on the disk, preventing accidental deletion of files and documents. step 2 Now copy each disk as follows. Switch on your Amiga and insert the disk titled Workbench. Double-click the Workbench disk icon, double-click the System drawer, and then double-click the Shell icon. Type Sys:System/diskcopy from df0: to df0: and press the Return key (be sure to type zero, not the letter O). step 3 Now place the original master disk in the internal disk drive and when prompted, press the Return key. Follow the on-screen instructions. Make a backup copy of all the disks using this procedure and then put the originals away in a safe place. Important If you make backups from Workbench be sure to rename the backup disks removing copy_of_ and make sure there are no hidden spaces contained in the disk titles. You need to install Wordworth once before you can use it. Once Wordworth has been successfully installed, you do not need to repeat the process. 4.3 Installing Wordworth Floppy disk users You need to have the following items before you can begin: n The three backup copies of your Wordworth master disks (to make backup copies, follow the procedures outlined in Section 4.2 "Make Backups"). n At least four blank floppy disks onto which Wordworth will be installed. Throughout this procedure you will be prompted to change disks as necessary (for example, Insert volume Ww5SESystem in any drive). step 1 Switch on your Amiga and insert the disk titled Ww5SEInstall-1. step 2 When the Workbench appears, double-click the Ww5SEInstall-1 disk icon and then double-click the Install Wordworth 5SE icon. step 3 Before the installation begins, you will be asked to specify your knowledge of the Amiga: Novice A basic installation is automatically performed for you. From time-to-time the installer may ask you to insert other disks. Intermediate and Expert A basic installation is automatically performed for you. Occasionally, you may be asked to make certain choices that will affect the installation. Click Proceed to start the installation and follow the on-screen instructions. step 4 When prompted, select the radio button titled "On Floppy Disks" and then click the Proceed button to start the installation process. step 5 Before the end of the installation you will be asked to select your printer model from a list. To move up and down the list, use the scroll arrows to the right of the list entries. If your printer does not appear in the list, refer to your "Printer User Manual" to find the most suitable equivalent (you may find this under a section titled Emulations). If you can't find a suitable printer in the list then select "Printer Not Listed". Click OK to install your printer. Important If you get a message to insert a disk which is already in the drive, then the disk is incorrectly titled and needs renaming. A message will appear to confirm that the installation has been successfully completed. Now reset your Amiga with the disk titled Wordworth5SE in the internal drive and refer to Chapter 5, "Starting Wordworth". Hard Disk Users You will need a minimum of 3MB of disk space to install Wordworth 5SE to hard disk. This installation copies Wordworth into a drawer titled Wordworth5SE on your hard disk. Within this drawer, the installer will copy the Wordworth files, thesaurus, dictionary files, program modules, fonts, tutorial documents, some Digita Clip Art, a selection of Wordworth Templates, icons, graphic filters, and the Wordworth help files. step 1 Switch on your computer and wait for the Workbench desktop to appear as normal. step 2 When the Workbench appears, insert the disk titled Ww5SEInstall-1. Double-click the disk icon and then double-click the icon titled Install Wordworth 5SE. step 3 Before the installation begins, you will be asked to specify your knowledge of the Amiga: Novice A basic installation is automatically performed for you. From time-to-time the installer may ask you to insert appropriate disks. Intermediate A basic installation is automatically performed for you. Occasionally, you may be asked to make certain choices that will affect the installation. Expert You may be asked to make certain choices that will affect the installation. Click Proceed to start the installation and follow the on-screen instructions. step 4 When prompted, select the radio button titled "On A Hard Disk" and then click the Proceed button to start the installation. step 5 Novice users only-the installer will install Wordworth 5SE onto your hard disk. At the end of the installation, you will be told where the Wordworth5SE drawer containing the Wordworth program is situated. (On most hard disks, this will be the partition titled Work. However, if a partition of this name does not exist, the installer will make an informed guess.) Now go to step 6. Intermediate or Expert users-the installer will ask you to select the destination for Wordworth (where you wish the Wordworth program and files to be located on your hard disk). Insert the appropriate disks as requested. You will also need about 100K disk space in your System partition for Wordworth libraries, fonts and other files. Important If you get a message to insert a disk which is already in the drive, then the disk is incorrectly titled and needs renaming. step 6 Before the end of the installation you will be asked to select your printer model from a list. To move up and down the list, use the scroll arrows to the right of the list entries. If your printer does not appear in the list, refer to your "Printer User Manual" to find the most suitable equivalent (you may find this under a section titled Emulations). If you can't find a suitable printer in the list then select "Printer Not Listed". Click OK to install your printer. A message will appear to confirm that the installation has been successfully completed. Now reset your Amiga as usual (ensuring that no Wordworth disks are in the internal drive) and refer Chapter 5, "Starting Wordworth". 4.4 Adding Another Printer Driver If you wish to install another printer insert the disk titled Ww5SEInstall-1, double-click the disk icon and then double-click the Add New Printer icon. Choose your new printer from the list, click OK and then insert the disks as prompted. Floppy Disk Users Insert the disk titled Wordworth5SE into the internal disk drive and switch on your Amiga. Double-click the disk icon and then to start, double-click the Wordworth icon (you may be prompted to swap disks, this is normal as Wordworth searches for files located on other disks). This will start Wordworth and the untitled Normal (preset) template document. Important Be sure to use the Wordworth5SE disk you created in Section 4.3, not your original Wordworth disks or the Amiga Workbench disk. Hard Disk Users Double-click the Wordworth icon located in the Wordworth5SE drawer on your hard disk. This will start Wordworth and the untitled Normal (preset) template document. Personalising Wordworth The first time you start Wordworth, you will be prompted to type: n Your name. n The name of your organisation. (If this is not applicable, type your name again.) n Your licence number (this appears on your registration card, located at the rear of this instruction book). n Click OK. You must type information into all three boxes. Important Don't forget to return the prepaid registration card. Only registered Wordworth users receive technical support and special upgrade discounts. Once you have personalised the program, your name and details will appear every time you start Wordworth, confirming that you are a registered licenced user. If you do not personalise Wordworth correctly, you will be returned to the Workbench screen. Wordworth does not work without an open document. When you start the program or close a document, a new untitled document will open. However, documents will be opened into this window (unless you have been working on it). Each document is a separate multi-tasking window. This means, for example, if you open two documents, you could be printing one whilst editing the other. This tutorial assumes you have: n Successfully installed Wordworth. n Personalised your copy of Wordworth. n Double-clicked the READ.ME document (which if it exists, will be on the disk titled Ww5SEInstall-1). n Started Wordworth (refer to Chapter 5, "Starting Wordworth"). This is what should be on the screen: If you cannot get to this screen, refer to Chapters Two and Three. 6.1 What's on The Screen Title Bar This shows the program name, version number, copyright owner and time. Screen Depth Gadget This gadget moves the front screen backwards. Document Depth Gadget This gadget moves the front document backwards. Toolbar The toolbar is a group of icons to the left of the page. It allows you to select various commands just by clicking the icon (each icon is explained on the back of this operating book). You can customise the toolbar (change commands and icon sizes), and also change its position on the screen by selecting Toolbar from the "Change Settings" command (Settings menu). Ruler The ruler is shown across the top of the page. You can hide the ruler, show the vertical ruler, and change the measurement unit by selecting View from the "Change Settings" command (Settings menu). When you are not editing text, the ruler tools are dimmed. Ruler Tools The ruler contains a group of icons for formatting text. You can hide the ruler tools by selecting View from the "Change Settings" command (Settings menu). Scroll Bars And Scroll Arrows The scroll bars are displayed on the right and across the bottom of the page. The scale of the box within the scroll bar is directly proportional to the length and width of the document. You can move about the document by dragging the solid box, clicking each side of the box, or using the scroll arrows. Zoom Level And Gadgets The zoom level is displayed as a percentage, 100% being normal 'life size'. To specify a different zoom level, use the Zoom-Other command (View menu), or click this "Zoom Level" gadget. To increase or reduce the level of zoom by a fixed percentage (10%), click the "Zoom Out" (-) and "Zoom In" (+) gadgets. Page Number And Gadgets The number of the viewed page (if more than one are on the screen, it will be the number of the page in the top-left window). To move to another page, use the "Go To" command (Edit menu), or click this "Page Number" gadget. To move to the preceding or following page, click the Up or Down arrows. Status Bar Displays line and cursor position, column number, and page number of the insertion point. During lengthy operation, Wordworth will display messages here about its progress. You can hide the status bar by selecting View from the "Change Settings" command (Settings menu). Working Page This is shown by the white area on a blue background and represents the page on which you type. As you type text, the page scrolls up the screen. As necessary, Wordworth will automatically add new pages for you to type in. Margins The page margins are represented by blue dotted lines. When you type, text appears within these margins. To change the margin settings, use Document command (Format menu). You can hide the margins by selecting View from the "Change Settings" command (Settings menu). Menu Bar The menu bar is shown by pressing and holding the menu button (Right Mouse button). It appears in place of the title bar as long as the menu button is depressed. To choose a command from a menu, press and hold the menu button, and then move the arrow pointer over the menu you want (Project menu, for example). The full command list will then pop-down, and with the menu button still depressed, move the arrow pointer down the list until it's over the command you want. Then, release the menu button to choose that command (Save, for example). Important During the tutorials you may be prompted to swap disks, this is normal as Wordworth searches for files located on other disks. 6.2 Creating a Document When you start Wordworth, the document window appears. It is called "untitled 1". The blinking vertical bar on the page is referred to as the "insertion point" and marks the position of where characters will appear when you start typing. This will start Wordworth and the untitled Normal (preset) Before you start typing, set Wordworth to show special symbols. step 1 Choose "Show Codes" from the View pull-down menu. These are on-screen symbols and will not appear on printouts. WHAT YOU SEE WHAT THEY MEAN ¶ End of paragraph mark . Space mark „ WYSIWYG tab mark n Hard space step 2 Now type the following text (the errors are intentional). If you make other mistakes, press Backspace to erase, and then re-type. Important Do not press the Return key at the end of each line, unless indicated by a ¶ (paragraph mark). You should only press the Return key to end a paragraph. Unlike the stars, which shyne with their own light, the planets of our solar system can only be seen because they reflect the light of the sun. As they are much closer than the stars, we can follow their movements across the sky.¶ The brightest object in the sky, apart from the sun and the moon, is Venus. It is about the size of the Earth, with an atmosphere of brilliant white clouds, which prevents its surface from being seen clearly.¶ Saturn, the second largest planet (about 119,000 km in diameter), is the most extraordinary of the planets because it is surrounded by a system of rings. For a long time the rings puzzled astronomers, but they are now known to consist of millions of separate solid particles.¶ Notice that the first line automatically wordwraps onto the next line. Wordwrap means that you do not have to watch the screen to see where to press the Return key. The mouse pointer arrow changes into a vertical bar (I-beam) when you click on the page. The insertion point (blinking vertical bar) moves there when you click the mouse. You can also move the insertion point around the document with the arrow keys. 6.3 Getting Help Any time you want information about a command or option, you can ask Wordworth for help. Choose the menu command you want help with, but before releasing the mouse button, press the Help key (floppy disk users may be prompted to insert the appropriate disk). You can also ask Wordworth for help by clicking the Help icon on the toolbar or pressing the Help key. The Buttons Contents: Click to reveal help contents list. Index:This option is permanently unavailable. Help: Click to display help about Wordworth on-line help system (this button may be dimmed on some versions of Workbench). Retrace: Steps backwards through the help topics previously selected. Browse <:Steps to the previous section of the topic. Browse >:Steps to the next section of the topic. Each help topic has further cross references, which are accessed by clicking their button in the text. The Help window can be re-sized and moved like any other. Click the close gadget to close the Help window. (As AmigaGuide menus vary depending on the version of Workbench they are not documented in this book.) 6.4 Editing Text In the first line of the text, you typed shyne, it should read shine. step 1 Using the mouse, move the I-beam over the word and double-click shyne (with the Left Mouse button). It becomes highlighted and this is referred to as "selected text," (which may be a letter, a word, several words, a paragraph or an entire document). Sometimes, the Left Mouse button is called the Selection button. If you accidentally select the whole line (triple-click), click once on another part of the text and then try again. step 2 With the word shyne selected (highlighted), type shine. You can see that in the document, the word shyne has been replaced with shine. When you select text, Wordworth can do one of four things: n Replace the selection with the key(s) you press (as you have just discovered). n Erase the selection (press Backspace or Del). n Format the selection with the menu command you choose. n Copy the selection onto the clipboard. The next section explains some of these commands: Selecting text, formatting text, and using the clipboard. 6.5 Selecting Text Text can be selected in several ways. With The Mouse TO SELECT DO THIS Any amount of text Drag the I-beam over text (with the Selection button depressed) Word Double-click word Line of text Triple-click anywhere on line To cancel a selection, click elsewhere on the text. With The Keys Press the Shift key while moving the insertion point (the vertical blinking bar) with the arrow keys. To select the entire document (all text), choose "Select All" from the Edit pull-down menu. 6.6 Formatting Text Changing the appearance of your document. step 1 Position the insertion point at the beginning of the text by moving the I-beam to the beginning of the first line Unlike the stars... Press and hold the Selection button and drag the I-beam downward to the last word of the first paragraph (sky) and release the Selection button. The text should now be highlighted, which means it is "selected". (The text will remain selected until you click on the document.) step 2 Choose the Italic command from the Format pull-down menu. The text will now appear in italic type style. You can change the style to appear in a mixture of Bold, Italic, Underline, Subscript or Superscript from the Format menu. Each style is a toggle command, which means you choose it once to switch it on, and then choose it again to switch it off. Most of these commands are also available on the ruler. With the text selected, set to bold by clicking the B icon on the ruler (the italic icon should already be selected). Choose Plain (from the Format menu or ruler) to switch all of the other styles off, making the text 'plain' style. The advantage of a program like Wordworth is that as you select different styles for your text, they appear on the screen, just as they will appear when you print the document. This is WYSIWYG! (What-You-See-Is-What-You-Get.) You can also change the font using the Font command. step 1 With the text selected, choose Font from the Format menu. You can also select the Font command by clicking the appropriate icon on the toolbar. The Font requester appears. This allows you to set the format for selected text. You can select the font, style, effect and colour. The default sizes (in points) appear in the pop-up Size box. However, you can type your own size, anything from 3 to over 1000 points! Notice that some of the options may be set to 'mixed'. This is because the selected text contains a mixture of settings (for example, there are different styles in the selected text and so these are set to mixed). step 2 Click the small arrow on the Size gadget to reveal the pop-up size list. Drag the mouse pointer down the list and select 18. A sample of the font will appear in the white box at the bottom of the requester. The Colour group lets you set the colours for text and the background. step 3 Click the small arrow on the gadget titled Text to reveal the pop-up colour list, then drag the mouse pointer beyond the bottom of the list and select Red when it appears. You will be able to see the text change in the sample box at the bottom of the requester. Now click the Width pop-up and change the width to 125%. Click OK and the text will change to 18pt size, red, with 125% width. 6.7 Using The Clipboard Wordworth supports the system clipboard, with which you can cut and paste text. This means cut or copy selected text onto the clipboard, and then paste the text from the clipboard back into your document at another position (or into another application). step 1 Double-click the word at the beginning of the document shine to select it, and choose the Copy command from the Edit menu. step 2 Select movements in the next sentence and click the Paste icon on the toolbar. Shine has now been pasted in place of movements. The selected text that you cut or paste onto the clipboard will remain there until you cut or paste another piece of text, which will replace it. This means you can Cut or Copy text, and then Paste the same text back into the document many times. 6.8 Undoing Mistakes If you accidentally delete selected text, you can reverse the action by using the Undo command. step 1 Select the word solar in the first sentence, and press Backspace or Del. step 2 Choose the Undo command from the Edit menu. The deletion reappears. Undo only reverses the most recent deletion. 6.9 Saving The Document The first time you save a document, you need to give it a name using the "Save As" command. step 1 Choose "Save As" from the Project menu. step 2 Floppy disk users: You may be prompted to insert another disk. From the Format requester, you can select the style of file. Select "Wordworth Document" from the list and click OK. step 3 Replace the contents of the File text gadget, with Worlds and then click Save. The document stays on the screen after you save it so that you can continue working on it. Notice that the title bar now shows the document name. If you wish to save your document onto a different floppy disk, in the Drawer text gadget type the disk name (followed by :), and press the Return key. When prompted, place the new disk into a drive and type the name of your document in the File text gadget, then click Save or press the Return key. Important You need to save your work on the disk by choosing the Save command at the end of each session. It is wise to save your document about every 15 minutes as you work. This ensures that your work will not be lost if there should be a power cut or other problem causing the computer to shut down or restart. 6.10 Spell Checking step 1 Close the document Worlds by choosing Close (Project menu). Choose Open command and select the document called Milky Way from the list. Click Open to open the document. step 2 Using the Down Arrow, scroll through the document until you reach the end (you may notice several spelling mistakes). step 3 Now move the insertion point to the beginning of the text and choose "Spell Check" from the Tools menu. Floppy disk users:You may be asked to insert another disk. step 4 The Collins dictionary will detect the deliberate spelling mistake astronomicle. The closest suggestion will appear in the "Replace With" text gadget. Click Replace to replace the incorrect spelling astonomicle. step 5 The next query will be a double word, million million. In this case it is intentional, so click No. step 6 The next word, Centauri, is part of a name and spelt correctly, so click Ignore to ignore this occurrence. step 7 Again, click No to the intentional double word million million. Wordworth will inform you when it has finished spell checking the document. Click OK to close both requesters. 6.11 Printing The Document Before printing, it is always a good idea to save your document. You do this by choosing the Save command from the Project Menu (or press Right Amiga-S). You need to prepare your printer and Wordworth for printing. Before you can print your first document, you need to take a few preliminary steps. Once you take these steps, you will not need to repeat them unless you change the type of printer you use. step 1 Check your printer for the following: n That it is properly connected to your Amiga. n That paper is loaded, the printer it is plugged in and turned on. n That it is "on-line". step 2 Choose "Print Setup" from the Project menu. The list gadget shows the printer driver, make sure that the correct printer driver for your printer is selected (for example, EpsonQ is the standard Workbench driver for a Citizen 24pin printer). Click OK. step 3 Choose Print command (Project menu), or click the Print icon on the toolbar to display the Print requester. The quality of your printer and its ability to print at high resolutions will obviously determine the quality of the printed document. Draft Printout: Select this check box if you wish to print a quick proof of the document. Click Print to print one copy of the document (floppy disk users may be prompted to swap disks). 6.12 Opening a Previously Saved Document First, close the document titled MilkyWay by clicking on the window close gadget (or choose Close from the Project menu). You may be prompted to swap disks and save changes to the document. step 1 Choose the Open command from the Project menu. You may be prompted to swap disks. step 2 Double-click the document name from the list gadget, or click once and then click Open, to open the document Worlds. Now close it again using the Close command (Project menu). 4.13 Quitting Wordworth If you want to quit Wordworth at any time, choose Quit from the Project menu and this will return you to the Workbench. Wordworth may ask you if you wish to save your document before quitting. 7.1 Creating The Document As the text for such a document is usually quite large, this has already been prepared for you. Choose Open (Project menu), select Newsletter Text from the list and click Open. The document first needs to be setup for the right size and style. Choose Document command (Format menu): Type the following: Margins-Left: 0.5in Margins-Right: 0.5in Margins-Top: 1.5in Margins-Bottom: 1in Columns Number: 2 Columns Gap: 2cm Important When you type information into an Information requester, you must complete the entry by pressing the Return key (or Tab). If you type an entry without pressing the Return key, and close the requester, the entry may be ignored. Columns are vertical bands of text that span the page from the left to right, text will run from the bottom of one column into the top of the next. This style of column is called a snaking column and is most common in newspapers. Select A4 from the "Page Layout"-Size pop-up gadget and click OK to exit the requester. Text Frames The newsletter needs a title. So, choose "Drawing Tools" (View menu), click the icon with the blue T in it (the Text Frame tool) and drag a frame across the top of the page: Choose Information (Object menu) and from the "Text Frame Information" requester type: Positions-From Left: 0.5in Positions-From Top: 0.75in Positions-Width: 7.25in Positions-Height: 0.65in Margins-Left, Right, Bottom: 0in Margins-Top: 0.15in Next, select Red from the "Fill Colour" pop-up gadget and press the Esc key to leave the information requester. Click inside the text frame with the Selection button, choose Font (Format menu). Type 36 into the Size pop-up text gadget. Select the Italic and Bold check boxes, select White from the Colours-Text pop-up gadget and click OK. Type ASTRONOMY WORLD into the text frame. 7.2 Placing Pictures The newsletter now needs a picture to attract the eye from all of the text. With the Selection button, click on the document page to place the insertion point back in the main editing area and choose "Place Picture" (Object menu). Select Earth.iff from the list gadget and click Place (you can use IFF or CGM graphics with Wordworth). A picture of the earth will now be placed in the top left corner of the page. Drag the picture to the bottom of the page, in between the two columns, using the mouse. If you move the picture beyond the bottom of the screen, the page will automatically scroll, so that you can place the picture anywhere in one drag. Once placed, the text disappears beneath the picture. However, the text needs to flow around the picture. Select the picture with the Selection button, so that four handles appear around it, and choose Information (Object menu). On the "Picture Information" requester select "Contour Left" from the "Text Flow"-Flow pop-up gadget and type 1 cm in the "Text Flow"-"Stand Off" gadget (stand off is the distance between the text and picture). Press the Esc key to exit the requester. What the newsletter needs now is a few text quotes which can be placed in the columns to entice the reader to read further. Select the Text Frame tool again and draw a frame around 2 inches square on the page. Choose Information (Object menu) to display the "Text Frame Information" requester. Type 0.5 into the "From Left" text gadget, 4.50 into the "From Top" gadget, 2.5 into Width and 1.5 into the Height gadgets and press the Esc key to exit. With the insertion point in the text frame, type ...earth revolves around sun... Now, choose "Select All" from the Edit menu to highlight all of the text in the frame and choose Font (Format menu). From the Colour-Text pop-up gadget, select Define from the bottom of the list to display the Colours requester. Select "Dark Blue" from the list gadget. Then move the Blue slider as far right as it will go and both the Red and Green sliders left to 0%. Lastly, replace the text "Dark Blue" in the Name gadget with Blue, press Return and click OK. Important Colours defined from the Colours requester will be used when printed, but will not necessarily be displayed correctly on the screen. When the "Font Format" requester re-appears, select the Italic check box, to slant the text to the right, select "Shannon Book" and 24 from the Size pop-up list gadget. Click OK to return to the document. Now, position the insertion point at the end of the line ...star gazer and press the Return key four times. Drawing Lines, Boxes And Other Graphics The quote now needs to have a couple of lines drawn around it to separate it from the rest of the text. Select the Line tool from the Drawing Tools and draw two horizontal lines above and below the text frame containing the quote whilst holding down the Ctrl key. The Ctrl key is used to make sure the lines remain straight, it constrains the line along its horizontal axis. Next, select the Box Tool from the "Drawing Tools" and drag a box around the whole page. Choose Information (Object menu) and select Transparent from the "Fill Colour" pop-up. Type 4 into the Thickness gadget and select "Double Line" from the "Border Style" pop-up. Press the Esc key to close the requester. Lastly, the headline is the most important part of a newsletter and therefore should catch the eye. Select the first line 'Earth Spins Around Sun Scare', type 17 into the Size pop-up text gadget on the ruler tools, press Return and click the Bold (B) icon to make the text stand out more. Now, close the document and save the changes at the prompt. As a large amount of text will be needed during this tutorial, there is a document supplied that can be used for this purpose. Choose Open (Project menu), select Book Text from the list gadget and click Open. 8.1 Adjusting Page Layout The document now needs to be set up correctly to the size and dimensions that are required. Choose Document (Format menu) and select A4 from the "Page Layout"-Size pop-up, then type: Margins-Left: 0.5 in Margins-Right: 0.5 in Margins-Top: 1 in Margins-Bottom: 1 in Click the Options button to reveal another requester from which you can set time and date styles or header and footer options. Select the "Use Headers And Footers" and "Show On First Page" check boxes, then type 0.5in in both "Header Margin" and "Footer Margin" text gadgets. Click OK and OK again. 8.2 Finding And Replacing Text With large documents, the need to replace words with a different one becomes quite common. In this document you will notice that the name Galileo Galilei appears in several places. Place your insertion point at the beginning of the document and choose Find (Edit menu), type Galilei (with a following space) in the "Find What" text gadget and press the Return key. Wordworth will stop at the first occurrence of Galilei and will wait for you to choose either "Find Next" (to move on); or Replace (to replace it with the contents of the "Replace With" gadget). Click "Find Next" to move on. (The Find requester may appear over the selected word. If this happens, drag the Find requester out of the way using the requester title bar.) At the next occurrence, click Replace. Galilei will now be deleted as the "Replace With" gadget is empty. Click "Replace All" to delete all further occurrences of the word Galilei. When finished, a requester will appear informing you of the number of occurrences that were replaced. Click OK and then Done to close the Find requester. 8.3 Pagination Halfway down the first page there is a heading for Chapter Two. As it is a new chapter, it should start at the top of a fresh page. Move the insertion point to the beginning of the line starting, "Chapter Two", select "Page Break" from the Insert command (Edit menu) and click Insert. This command will force that line to always start at the top of a new page. Page breaks save the need for pressing the Return key many times to reach the bottom of the page. At the bottom of the second page, the last paragraph is split between the second and third pages. There are two methods to stop this happening: n Forcing a page break before the split paragraph n Informing the paragraph to keep its lines together over breaks Move the insertion point to within the split paragraph and choose Paragraph (Format menu), select the check box "Keep Lines Together" and click OK. Before the document is printed, the paragraph will be forced onto the next page (alternatively, choose Document command, Format menu, and then click OK). 8.4 Headers And Footers Books very often have page numbers on the bottom of the page and the book title at the top. Choose Document (Format menu) and select the "Facing Pages" check box. This will let you set different headers and footers on odd and even pages, just like a book. Click OK to return to the document. The display appears blank, this is because Wordworth displays facing pages side-by-side. As the first page always appears on the right side, drag the horizontal scroll bar at the bottom of the document window to view the other page. Use the vertical scroll bar to move to the top of the first page and click in the region between the top of the text and the top of the page. This is the header. Choose Paragraph (Format menu), select Right from the Justification pop-up gadget and click OK. Type A Guide To Astronomy and, with the vertical scroll bar, move to the bottom of the page. Click in the area between the bottom of the text and the end of the page (the footer). Click the Right Justification icon in the "Ruler Tools" and type Page (followed by a space). Now select "Page Number" from the Insert command (Edit menu) and click Insert. Move to the second page (the first left page in a facing pages document) and repeat the same steps, but this time, with Left Justification. 8.5 Thesaurus Select the word spins from the second paragraph on the first page and choose Thesaurus (Tools menu). The list gadget on the right contains all the alternative synonyms for the word spins. Select "2) verb" from the Meanings list and a new list of synonyms appears. Select "1) verb" and then select rotates from the Synonyms list to place it in the Word text gadget and click Replace. The selected word in the document, has now been replaced by the word chosen from the Thesaurus. Choose Close (Project menu) to close the document. Click No when asked if you want to save changes to the document. 9.1 Creating an Address Database First, a quick explanation of the terms used in mail merging. Using the example of a small club: n All of the members of the club are in a database, n Each members details are stored as records in the database, n Each individual item of information (that is surname or initials) for a member are fields within the record. Now you know the terminology used, let's create the database. step 1 Create a new document by choosing the New command (Project menu). A small requester appears, containing the available templates. Select Normal from the list gadget and click New. step 2 Ensure you only press Tab once between each field. Type the names of the fields forming each record in the database, like this: Surname„ Title„ Address1„ Address2„ Country¶ Then, the records themselves: Galilei„ Mr„ Venus Street„ VENICE„ ITALY¶ Copernicus„ Mr„ Sun Centre„ GDANSK„ POLAND Each field is separated by a tab character. Each record is separated by a carriage return. So, press Tab between each field and the Return key at the end of each line. Notice that there is no carriage return after the last record (Poland). The first line (or record) contains the field names, this is called the 'Header Record'. step 3 Choose "Save As" (Project menu), select "ASCII Text" from the "File Formats" list gadget and click OK. From the Save file requester, replace the contents of the File text gadget with MergeDataFile and press the Return key. Floppy disk users may be asked to insert a disk into one of the drives. step 4 Close the document using the Close command (Project menu). A new untitled window will appear. 9.2 Merging Form Letters step 1 Note: To type the « character, hold down the Alt key and press 9, to type » press Alt-0. With a new untitled window on the screen, type: To: «Title» «Surname»¶ Of:¶ «Address1»¶ «Address2»¶ «Country»¶ ¶ Dear «Title» «Surname»,¶ Unfortunately, your membership has expired. Please contact our terrestrial office if you wish to remain a member of the "Flat Earth Club".¶ Kind regards,¶ ¶ ¶ Aris Totle¶ Club Secretary¶ step 2 Choose "Save As" (Project menu), select "Wordworth Document" from the list gadget and click OK. Next, replace the contents of the File text gadget with MergeLetter and press the Return key. step 3 Choose "Mail Merge" (Project menu). From the requester click Select to display the mail merge file requester, select MergeDataFile then click OK. Select "File Includes Header Record" check box (if not already selected), select "Wordworth And Datastore" from the Format pop-up gadget and then click Print. From the Print requester, click Print again. step 4 Two copies of the letter will now be printed, one to Mr Galilei and the second to Mr Copernicus. Close the document and save changes when requested. 9.3 Importing a Third Party Address Database With Wordworth, you can merge form letters with databases created with Digita Datastore, Digita Mailshot Plus, Superbase, KData or indeed any program that can export data as an ASCII or DIF (Data Interchange Format) file. step 1 Export the database file from your third party database as an ASCII or DIF file using the appropriate Export command. When exporting the file you will need to know two things. Firstly, the characters used to separate the fields and records, and secondly, whether the file contains the field names in the first (or Header) record. When exporting the file from Superbase using the DIF format, Wordworth will automatically recognise the field names as they are saved as Labels within the file. step 2 If the database file contains field name information in the first record (or as LABELS) then you will need to use these names when typing the fields into your document between the « and » characters. If the file does not contain field name information, you will need to type «FIELD1», «FIELD2», «FIELD3» and so on, to take the place of the field names. step 3 From the "Mail Merge" requester, select the format of the database file using the Format pop-up gadget, and select the "File Includes Header Record" checkbox if necessary. If you exported the file from a database that is not known by Wordworth, you can select the characters used to separate the fields and records by using the pop-up text gadgets for ASCII Field and Record Separators or by typing the ASCII value into the gadget. To merge the file with the form letter, click Print and then click Print again. 10.1 Templates Use templates to give you a headstart in creating a document. Templates do this by providing a blueprint for text, graphics and formatting. There are many different uses for templates which will save time in the production of documents. You could create a facsimile template that included all the graphics and text that is an essential part of a fax sheet. This only leaves you to type the destination details and main contents of the fax. Selecting a Template To start a new document from a template choose the New command (Project menu), select the template from the list gadget and click New. The template will open into a window called "untitled 1". Creating Templates This example shows how to create a template suitable for the headed notepaper of a club. step 1 Choose New (Project menu), select the Normal template and click New. From the Format menu, choose Document and set the Top margin to 3 inches. Click OK. step 2 Choose "Drawing Tools" (View menu), and click the Line tool. Draw a horizontal line across the page (click and drag, with the Ctrl key depressed). step 3 With the line selected, choose Information (Object menu) and type 2.5 into the "From Top"text gadgets (in both the Start and End groups). Press the Esc key to close the requester. step 4 Click the "Text Frame" tool and draw a text frame in the area between the left and right margins, 1.5 inches from the top of the page to the line. Select centre justification from the ruler tools. Set the font size to 24, click the Bold style icon, type Flat Earth Club and press the Return key. Then, set the font size to 14, click the Plain style icon, type Secretary: Aris Totle Founded: 334BC. step 5 Now click the "Picture Frame"tool on the "Drawing Tools". Drag a picture frame anywhere on the page and double-click it to reveal the "Picture Information" requester. Type the following: From Left: 2 From Top: 0.75 Width: 4.2 Height:0.6 Keep Proportions: Deselect Press the Esc key to close the requester. step 6 With the picture frame still selected, use the "Place Picture" command (Object menu) to place the graphic Earth.iff. step 7 Now save the document as a template by choosing "Save As" (Project menu), then select "Wordworth Template" from the list gadget and click OK. From the file requester type Club Letter in the File text gadget. Press the Return key and the template 'Club Letter' will be added to your template list (to check this, choose New and the template will appear in the list). Choose Close (Project menu) to close the document. 10.2 Auto Correct Auto Correct is part of DigiSense and will help you to create documents quicker and more efficiently than ever before. The main features of Auto Correct are: n Automatic correction of mistakes as you type. n Automatic capitalisation of the days and months. n Replace your own abbreviations with full text. Correct Mistakes As You Type Choose "Auto Correct" (Tools menu) and select the check box "Auto Correct As You Type", then click OK to return to the document. Type On a clear night, with teh naked eye, you can see about 6000 stars. You should have copied the intentional mistake 'teh', now look at the text and you will find the error has been automatically corrected. Type teh again and watch Auto Correct make the correction as you press the Space bar. Choose "Auto Correct". The Corrections list shows default corrections which you can delete or edit. To do this select a correction from the list and either click Delete, or edit the contents of the Replace or With text gadgets. To add a new correction, click New, type the error in the Replace gadget and the correction in the With gadget, pressing the Return key after each. When you click OK, changes are saved automatically. Correct Capitalisation As You Type Choose "Auto Correct" (Tools menu) and select the check box "Capitalise Day And Month Names", then click OK to return to the document. Type On monday night, in the month of january, I saw 6000 stars. You should have copied the intentional capitalisation mistakes 'monday' and 'january', now look at the text and you will find the errors have been automatically corrected. Type january again and watch Auto Correct make the correction as you press the Space bar. Replace Abbreviations As You Type Choose "Auto Correct" (Tools menu) and, make sure that the check box "Auto Correct As You Type" is selected. Click New and type: Replace: gg With: Galileo Galilei This tells Wordworth that every time you type gg, replace it with Galileo Galilei. Click OK to return to the document. Type: The Italian gg, was the first great astronomer to use a telescope. Notice that 'gg' has been replaced by 'Galileo Galilei'. Type gg again and watch Auto Correct replace the abbreviation as you press the Space bar. Choose Close (Project menu) to close the document. 10.3 Style Sheets You can use style sheets to easily manage the layout of your documents and therefore provide a consistent look in all of your documents. If you decide to use style sheets in a document, you should use them for every paragraph and not just some of the paragraphs. Style sheets can be created by formatting a paragraph on-screen and then dragging some text from the paragraph onto the Styles palette (View menu). Alternatively, the "Style Sheets" requester ("Style Sheets" command, Format menu) can be used to define a style using the format requesters. You can apply a style to the current paragraph, or selected paragraphs, by double-clicking the style name on the Styles palette (View menu), or by selecting the style name from the "Style Sheets" requester (Format menu) and clicking OK. Creating Styles This example will show you how to create some style sheets for use in a document or template. step 1 Choose New (Project menu), select Normal and click New to create a blank document. Then, choose the "Style Sheets" command (Format menu) to display the "Style Sheets" requester. Click New to create a new style and replace the contents of the Name text gadget with Main Heading. Select Font from the Modify pop-up gadget to display the "Font Format" requester. Type 36 into the Size gadget, select the Bold checkbox and click OK. Notice that a description of the style is displayed in the area at the bottom of the "Style Sheets" requester. This area will provide a summary of the attributes that make up the style such as the font, paragraph and tab settings. step 2 Select Paragraph from the Modify pop-up gadget and from the "Paragraph Format" requester, type 8pt into the After gadget (Spacing group). This tells Wordworth to put an 8 point space after the paragraph when you press the Return key. Click OK. Now select Normal from the Following pop-up gadget. The Following pop-up gadget specifies what style Wordworth will use when you press the Return key (this makes Wordworth automatically revert back to Normal style text after pressing the Return key at the end of the main heading). Click OK to close the requester. step 3 Choose "Change Settings" (Settings menu) and select Text from the list. Ensure that the checkbox "Drag and Drop Text Editing" is selected, click OK and then press the Esc key to close the Settings requester. Next, choose the Styles command (View menu) to display the floating Styles palette. Type Sub heading at the top of your document, highlight the text and click the Italic icon on the "Ruler Tools". With the text still highlighted move the pointer over the top of the text and hold down the left mouse key (you should see the outline of a small box appear under the mouse pointer). With the mouse key still held down, move the pointer over the top of the Styles palette and then release the mouse key. step 4 When the mouse key is released over the Styles palette, the "Style Sheet" requester appears with a newly created style titled "New Style #2". Notice the description at the bottom of the requester contains the attributes of the paragraph you formatted. Replace the text in the Name gadget with Sub Heading, press the Return key and click OK. step 5 Choose "Style Sheets" (Format menu), click New and replace the contents of the Name text gadget with Table. Select Paragraph from the Modify pop-up gadget to display the Paragraph requester, replace the contents of the Spacing-After text gadget with 3pt and click OK. Select Tabs from the Modify pop-up gadget to display the Tabs requester. Click New and replace the contents of the Position text gadget with 5in, press the Return key and click OK. step 6 From the "Style Sheets" requester click New, type Important in the Name text gadget and press the Return key. Select Font from the Modify pop-up gadget, select the Bold checkbox, set the width to 150% and click OK. Select Paragraph from the Modify pop-up gadget and type the following into the text gadgets: Spacing-After: 6pt Indentation-Left: 1.5in Indentation-"First Line": -2.5in Click OK to close the requester. Now, select Tabs from the Modify pop-up gadget, click New and replace the contents of the Position text gadget with 2in, press the Return key and click OK. Click OK to close the "Style Sheets" requester. Applying Styles Styles can be applied using the "Styles Sheet" requester, the Styles palette or the keyboard. A style is always applied to the current paragraph or selected paragraphs. step 1 Delete any text in the current document and double-click the Normal style from the Styles palette (if you cannot see the Styles palette on screen, choose the Styles command from the View menu). Now type the following text: Questionnaire Analysis Report¶ Summary¶ This report outlines the analysis of the results of a questionnaire sent out to five hundred customers.¶ Breakdown¶ Questionnaires despatched „ 500¶ Questionnaires returned „ 274¶ Customers who are male „ 146¶ Customers who are female „ 128¶ Customers who are married „ 31¶ Customers who have children „ 11¶ Number of customers with a computer „ 128¶ Conclusions¶ As can be seen in the above breakdown, the number of customers who returned their questionnaires is slightly above half at 54.8%. In comparison with previous years, this is a fairly high response rate.¶ Important „ These numbers only represent a cross-section of the customer base and the results should be treated accordingly. Important Do not press the Return key at the end of each line, unless indicated by a ¶ (paragraph mark). You should only press the Return key to end a paragraph. Press the Tab key when you see the symbol. step 2 First, move the insertion point to the beginning of the document. Then, select the "Main Heading" style and with the Left mouse key held down, drag the pointer away from the palette window and over the first line of text, 'Questionnaire Analysis Report'. Release the mouse key and, after a small delay while the new fonts are loaded into memory, you will notice that the text has changed format to that of the "Main Heading" style. step 3 Position the cursor in the line containing the text 'Summary' and double-click the style "Sub Heading" from the Styles palette to apply the style to the text. Repeat the same for the lines containing 'Breakdown' and 'Conclusions'. step 4 Highlight all of the lines of text containing the breakdown results, between the headings 'Breakdown' and 'Conclusions'. Choose "Style Sheets" command (Format menu), select Table from the list gadget on the left of the requester, click Apply and then click OK. step 5 Move the insertion point to within the last paragraph, 'Important', and press Right Amiga-5. The Important style is now applied to the current paragraph. To use keyboard shortcuts with styles, the first 20 are automatically numbered for you: STYLE KEYBOARD SHORTCUT STYLE KEYBOARD SHORTCUT Style 1 (Normal) Right Amiga-1 Style 11 Right Amiga Shift-1 Style 2 Right Amiga-2 Style 12 Right Amiga Shift-2 Style 3 Right Amiga-3 Style 13 Right Amiga Shift-3 Style 4 Right Amiga-4 Style 14 Right Amiga Shift-4 Style 5 Right Amiga-5 Style 15 Right Amiga Shift-5 Style 6 Right Amiga-6 Style 16 Right Amiga Shift-6 Style 7 Right Amiga-7 Style 17 Right Amiga Shift-7 Style 8 Right Amiga-8 Style 18 Right Amiga Shift-8 Style 9 Right Amiga-9 Style 19 Right Amiga Shift-9 Style 10 Right Amiga-0 Style 20 Right Amiga Shift-0 Note: "No Style" is not numbered. Modifying Styles When you modify style sheets all paragraphs using that style will automatically reflect the changes (so you do not need to change each paragraph individually). You can also use the "Based on" pop-up to base a style on any previously defined style. Any changes made to that style will then affect all other styles based upon it. If the Styles window is not displayed, choose Styles (View menu). Hold down the Alt key and double-click the "Sub Heading" style. When the "Style Sheets" requester appears, select Font from the Modify pop-up gadget and then select "18pt" from the Size pop-up. Deselect the Italic checkbox, set the Oblique pop-up to +10 and click OK. Click OK to close the "Style Sheets" requester and you will notice that all of the paragraphs which used the "Sub Heading" style have automatically changed to a Bold, 18pt font. DIGITA INTERNATIONAL LTD 1. Definitions In these Terms and Conditions of Sale: "the Company" shall mean Digita International Limited of Black Horse House Exmouth Devon EX8 1JL "the Buyer" shall mean the person, firm, company or buyer who accepts a quotation of the Company or whose order for the Goods is accepted by the Company "the Goods" shall mean the software, equipment, parts or services to be supplied by the company (including any installments or part of them) 2. Basis of Sale 2.1 All quotations given by the Company are subject to written confirmation at the time of acceptance by the Company upon receipt of the Buyer's purchase order. Acceptance and execution of orders is dependent upon the availability of Goods and the absence of any circumstances beyond the Company's control which may hinder or prevent execution or acceptance. 2.2 No conditions or terms stipulated in any other communication or document shall vary or annul any of these conditions except if they were expressly consented to in writing by an officer of the Company. 2.3 The company's employees or agents are not authorised to make any representations concerning the Goods unless confirmed by the Company in writing. In entering into the contract the Buyer acknowledges that it does not rely on, and waives any claim for breach of, any such representations which are not so confirmed. 2.4 Any advice or recommendation given by the Company or its employees or agents to the Buyer or its employees or agents as to the storage application or use of the Goods which is not confirmed in writing by a Director of the Company is followed or acted upon entirely at the Buyer's own risk, and accordingly the Company shall not be liable for any such advice or recommendation which is not so confirmed. 2.5 Any typographical, clerical or other error or omission in any sales literature, quotation, price list, acceptance of offer, invoice or other document or information issued by the Company shall be subject to correction without any liability on the part of the Company. 2.6 If the Goods are to be manufactured or any software is to be written by the Company in accordance with a specification submitted by the Buyer, the Buyer shall indemnify the Company against all loss, damages, costs and expenses awarded against or incurred by the Company in connection with or paid or agreed to be paid by the Company in settlement of any claim for infringement of any patent, copyright, design, trade mark or other industrial or intellectual property rights of any other person which results from the Company's use of the Buyer's specification. 2.7 The Company reserves the right to make any changes in the specification of the Goods which are required to conform with any applicable safety or other statutory requirements or, where the Goods are to be supplied to the Company's specification, which do not materially affect their quality or performance. 2.8 No order which has been accepted by the Company may be cancelled by the Buyer expect with the agreement in writing by a Director of the Company and on terms that the Buyer shall indemnify the Company in full against all loss (including loss of profit), costs (including the cost of all labour and materials used), damages, charges and expenses incurred by the Company as a result of cancellation. 3. Price 3.1 Quoted prices are ex works unless otherwise stated and include the cost of normal packaging but exclude delivery, transit insurance (which are charged extra at cost). VAT and installation charges (where applicable) shall be paid in addition by the Buyer. Any query by the Buyer of any invoice rendered by the Company must be made in writing within 30 days of the date of invoice or the parties agree that such invoice shall be deemed accepted and any purchaser's query waived. The Prices for the goods shall be those ruling at the date of despatch and the Company reserves the right to amend its quoted prices at any time prior to the date of despatch. Sales made directly to the general public using current Company standard retail price list include VAT, post and packaging. 4. Terms of Payment (UK mainland) 4.1 The company credit terms are 30 days net from date of invoice. Statements are sent out at monthly intervals. In the event of default in payment by the due date the Company reserves the right to charge interest on money overdue at the rate of 3% above National Westminster Bank PLC minimum lending rate. Accounts with overdue balances will be placed on credit hold at the discretion of the Company. Repeated failure to keep to credit terms will result in the loss of credit facility. 4.2 The time for payment of invoices shall be of the essence of the Contract. 5. Risk and Property 5.1 Risk of damage to or loss of the Goods shall pass to the Buyer: 5.1.1 In the case of Goods to be delivered at the Company's premises, at the time when the Company notifies the Buyer that the Goods are available for collection; or 5.1.2 In the case of Goods to be delivered otherwise than at the Company's premises, at the time of delivery, or if the Buyer wrongfully fails to take delivery of the Goods, the time when the Company has tendered delivery of the Goods. 5.2 Notwithstanding delivery and the passing of risk in the Goods, or any other provision of these Conditions, the property in the Goods shall not pass to the Buyer until the Company has received in cash or cleared funds payment in full of the price of the Goods and all other goods agreed to be sold by the Company to the Buyer for which payment is then due. 5.3 Until such time as the property in the Goods passes to the Buyer, the Buyer shall hold the Goods as the Company fiduciary agent and bailee and shall keep the Goods separate from those of the Buyer and third parties and properly stored, protected and insured and identified as the Company's property. Until that time the Buyer shall be entitled to resell or use the Goods in the ordinary course of its business, but shall account to the Company for the proceeds of sale or otherwise of the goods, whether tangible or intangible, including insurance proceeds, and shall keep all such proceeds separate from any moneys or property of the Buyer and third parties and, in the case of tangible proceeds, properly stored, protected and insured. 5.4 Until such time as the property of the Goods passes to the Buyer (and provided the Goods are still in existence and have not been resold) the Company shall be entitled at any time to require the Buyer to deliver up the Goods to the Company and, if the Buyer fails to do so forthwith, to enter upon any premises of the Buyer or any third party where the Goods are stored and re-possess the Goods. 5.5 The Buyer shall not be entitled to pledge or in any way charge by way of security for any indebtedness any of the Goods which remain the property of the Company, but if the Buyer does so all moneys owing by the Buyer to the Company shall (without prejudice to any other right or remedy of the Company) forthwith become due and payable. 6. Buyer's Property The Buyer's property and all property supplied to the Company by or on behalf of the Buyer, shall while it is in the possession of the Company or in transit to or from the Buyer be deemed to be at the Buyer's risk and the Buyer shall insure accordingly. The Company shall be entitled to make a reasonable charge for the storage of any of the Buyer's property left with the Company before receipt of the order or after notification to the Buyer of completion of the work. 7. Loss or Damage in Transit or Non-Delivery The Buyer shall examine the Goods immediately they are delivered. The Company reserves the right to reject claims in respect of shortages or damage in transit or non-delivery unless the same are submitted in writing to the Company within 4 days after delivery of Goods or in the case of non-delivery 7 days after the due date of delivery. 8. Late Delivery 8.1 Dates for delivery are approximate only. Time of delivery shall not be the essence of the Contract. 8.2 Whilst the Company will use its best endeavours to deliver the goods in accordance with the Buyer's requirements, the Company will not be liable for any consequences of late delivery however caused. 9. Software Licence 9.1 The disk, tape, software program, instruction manual or other hard copy ("The program") is sold to the Purchaser and any other property over which intellectual property rights are held by the Company or third parties which are included in or on the disk, tape, instruction manual or other hard copy command included with the software are licenced to the end user in accordance with the Company's standard software licence conditions set out below. The Buyer acknowledges that the software will only be sold subject to the licence. 9.2 Software Licence Conditions The Company's software products are protected by English Company Law and international treaties relating to intellectual properties, any breach of which can result in legal action being taken against the original licencee of the product. The licencee can transfer the software from one computer to another as long as it is only used on one computer at a time. The Company agrees to grant the conditions of this non-transferable and non-exclusive licence to use their software. 9.3 Program Licence Each program licence authorises the Buyer to use the licenced programs on any single computer system. This agreement and the licences, Programs and documentation may not be assigned sub-licenced or otherwise by the Buyer without written consent from the Company. 9.4 Effective Date The licence is effective from the date that the Programs are received by the Buyer. The Company may discontinue the licence or terminate this agreement with written notice if the Buyer fails to comply with the terms of the agreement. 9.5 Documentation and Software The Buyer shall not copy in whole or part any licenced documentation provided by the Company. The licenced Program can be copied in whole or part sufficiently for the sole use of the Buyer within the licence system for back-up purposes in support of the Buyer's use of the licenced program on design on designated equipment. Any such copies of the licenced Program shall remain the property of the Company. The buyer may not distribute or otherwise make the licenced Program available to any third party. If the Buyer should wish to use the licenced Program on any other than the designated equipment the Buyer must purchase further copies from the Company. 9.6 Termination of Licence After one month following termination, the Buyer will provide the Company in writing confirmation that all copies of the Program and documentation have been destroyed. 10. Warranty-Software 10.1 The provisions set out below relate to the Program only. 10.2 If you discover physical defects in the media on which the Program is distributed or in the documentation, the Company will replace the media or documentation at no charge to you provided you return the command to be replaced with proof of purchase to the Company during the 60 day period after you purchased the Program. 10.3 The Company excludes any and all implied warranties, including warranties of merchantability and fitness for a particular purpose and limits your remedy to return of the program and the documentation to the Company for replacement. Although the Company has tested the Program and reviewed the documentation the Company makes no warranty or representation either express or implied with respect to the Program or the documentation. The company does not warrant that the functions contained in the Program will meet the Buyer's requirements or that the operation of the Program will be uninterrupted or error free or that Program defects will be corrected. As a result the program and the documentation are licenced "as is" and the Buyer is assuming the entire risk as to its quality and performance. 10.4 Neither the Company nor anyone else who has been involved in the creation, production or delivery of the Program or documentation shall be liable for any direct, indirect, special, consequential, or incidental damages arising out of the use, results of use, or inability to use the Program or documentation or its back-up copy, even if the Company has been advised of the possibility of such damages or claim. In particular the Company shall have no liability for any programs stored or used with the Program or back-up copy, including the cost of recovering such programs or data. The warranty and remedies set forth above are exclusive and in lieu of all others, oral or written, express or implied. No Company, dealer, agent or employee is authorised to make any modification or addition to this warranty. 11. Warranty-Goods 11.1 The provisions set out below relate to Goods other than the Program. 11.2 Subject as expressly provided in these Conditions, and except where the Goods are sold to a person dealing as a consumer (within the meaning of the Unfair Contract Terms Act 1977), all warranties, conditions or other terms implied by statute or common law are excluded to the fullest extent permitted by law. 11.3 Any claim by the Buyer which is based on any defect in the quality or condition of the Goods or their failure to correspond with specification shall (whether or not delivery is refused by the Buyer) be notified to the Company within 7 days from the date of delivery or (where the defect or failure was not apparent on reasonable inspection) within a reasonable time after discovery of the defect or failure. If delivery is not refused and the Buyer does not notify the Company accordingly, the Buyer shall not be entitled to reject the Goods and the Company shall have no liability for such defect or failure, and the Buyer shall be bound to pay the price as if the Goods had been delivered in accordance with the Contract. 11.4 Where any valid claim in respect of any of the Goods or their failure to meet specification is notified to the Company in accordance with these conditions, the Company shall be entitled to replace the Goods (or the part in question) free of charge, at the Company's sole discretion, refund to the Buyer the price of the Goods (or a proportionate part of the price), but the Company shall have no further liability to the Buyer. 11.5 Except in respect of death or personal injury caused by the Company's negligence, the Company shall not be liable to the Buyer by reason of any representation, or any implied warranty, condition or other term, or any duty at common law, or under the express terms of the Contact, for any consequential loss or damage (whether for loss of profit or otherwise) costs, expenses or other claims for consequential compensation whatsoever (and whether caused by the negligence of the Company, its employees or agents or otherwise), which arise out of or in connection with the supply of the Goods or their use or re-sale by the Buyer except as expressly provided in these Conditions. 12. Returns Procedure A returns authorisation number must first be obtained from our customer service department by telephone or letter. Returned goods must be accompanied by a copy of the original invoice relating to purchase. Goods returned must be in the original packaging and in a clean resaleable condition. Goods returned otherwise will at the Company's discretion be either refused or a further additional re-stocking fee charged to cover additional costs involved. This document does not itself constitute an offer for sale. We reserve the right to vary the specification of any time, withdraw, modify or amend any command without prior notice. 13. Force Majeure The Company reserves the right to cancel, vary or suspend the operation of contracted sale if events occur which are in the nature of force majeure including (without prejudice to the generality of the foregoing) fire, flood, storm, plant breakdown, strikes, lockouts, riot, hostilities, non-availability of materials or supplier any other event outside the control of the Company and the Company shall not be held liable for any breach of contract resulting from such event. 14. Export Terms: 14.1 In these Conditions "Incoterms" means the international rules for the interpretation of trade terms of the International Chamber of Commerce as in force at the date when the contract is made. Unless the context otherwise requires, any term or expression which is defined in or given a particular meaning by the provisions of Incoterms and these conditions, the latter shall prevail. 14.2 Where the Goods are supplied for export from the United Kingdom, the provisions of this Clause shall (subject to any special terms agreed in writing between the Buyer and the Company) apply notwithstanding any other provision of these conditions. 14.3 The Buyer shall be responsible for complying with any legislation or regulations governing the importation of the Goods into the country of destination and for the payment of any duties thereon. 14.4 Unless otherwise agreed in writing between the Buyer and the Company, the Goods shall be collected (ex-works) from the company promise and the Company shall be under no obligation to give notice under Section 32(3) of the Sale of Goods Act 1979. 14.5 Payment of all amounts due to the Company shall be made by international telegraphic transfer or Banker's Draft by the Bank in the United Kingdom acceptable to the Company. 14.6 Formal agreement to be made in writing between the parties subject to the foregoing and general terms and conditions contained within. 15. General 15.1 These conditions of sale shall be construed in accordance with English Law. 15.2 The Company is a member of a group of Companies and accordingly the Company may perform any of its obligations or exercise any of its rights hereunder by itself or through any other members of its group, provided that any act or omission of any such other member shall be deemed to be the act or omission of the Company. 15.3 Any notice required or permitted to be given by either party to the other under these conditions shall be in writing addressed to that other party at its registered office or principal place of business or such other address as may at the relevant time have been notified pursuant to the provision to the party giving the notice. 15.4 No waiver by the Company of any breach of the contract by the Buyer shall be considered as a waiver of any subsequent breach of the same or any other provisions. 15.5 If any provision of these conditions is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these conditions and the remainder of the provision in question shall not be affected thereby. Adjusting Page Layout 32, 33 Applying Styles 46 Auto Correct 42 Backups 7 Boxes 30 Changing Fonts 19, 30, 31 Circles 30 Closing a Document 26, 37 Columns 27 Correct Mistakes as You Type 42 Creating a Document 14, 27 Creating An Address Database 36 Creating Styles 44 Datastore 38 Date 32 Defining Colours 30 Drawing Lines, Boxes And Other Graphics 30 Editing Text 17 Finding And Replacing Text 32, 33 Formatting Text 18 Formatting The Document 27 Graphics 29 Headers And Footers 32, 34, 35 Help 6, 16 How to Use This Book 5 Importing A Third Party Address Database 38 Insertion Point 15 Installing Wordworth 8, 9, 10 Keep Lines Together 33 Line Break 33 Lines 30, 40 Machine Requirements 4 Mail Merging 36, 37 Margins 13, 27, 32 Menu Bar 14 Modifying Styles 49 Mouse Pointer Commands 5 Mouse Pointer Shapes 5 Object Information 28, 29, 30, 31, 41 Opening a Previously Saved Document 26, 27, 32 Page Breaks 33, 34 Page Size 27 Pagination 32, 33 Personalising Wordworth 11 Placing Pictures 29, 41 Printer Drivers 10 Printing The Document 24, 25, 39 Quitting Wordworth 26 Ruler 13 Ruler Tools 13 Saving as ASCII 37 Saving The Document 21, 22, 23 Selecting Text 17, 29 Setting up Your Printer 24, 25 Show Codes 14 Software Support 4, 6 Spell Checking 23 Starting Wordworth 11 Style Sheets 11 Templates 40, 41, 42 Terms And Conditions of Sale 50 Text Flow 29 Text Frames 28, 41 Text Style 19 Thesaurus 35 Time 32 Toolbar 12 Undoing a Mistake 21 Using The Clipboard 21 What You Should Already Know 7 What's on The Screen 12 Widows And Orphans 33 WYSIWYG 19 Zoom Level 13