Organiser


Personal Organiser For The Amiga













Version 1.1
for
AMIGA COMPUTERS








Digita International
(c) Copyright Digita International Limited, 1995. All Rights Reserved.
Organiser designed and programmed by Keith Wilson, assisted by J Blake and D Petitt.
Diary Themes,(tm) Supplements(tm) and On-line Help researched and compiled by P Barnham, J Blake, M Jackson, 
V Mills and D Petitt.
Organiser book designed and written by J Blake and D Petitt.
First published in 1995. Second Edition.
Copying software is theft by any interpretation of the law. Except for the personal use of the purchaser only, it is illegal to copy Organiser. No part of this book may be reproduced without permission.
DIGITA INTERNATIONAL LIMITED OR ASSOCIATED COMPANIES MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE CONTENTS HEREOF AND SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE. Further, Digita International reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of Digita International to notify any person of such revision or changes. Digita International cannot be held responsible for any loss of data due to the use of Organiser. 
All Rights Reserved. This product is sold subject to the company's Standard Terms and Conditions of Sale and may not be lent or re-sold. No part of this program may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior written permission of Digita International Limited. No liability shall attach to the authors, or Digita International Limited, or any associated companies for loss or damage of any nature suffered as a result of reliance on any of the contents of this program or any errors or omissions in its contents. Digita International Limited reserves the right to change the style and specification of all products illustrated in this book and reserves the right not to accept orders where it feels necessary. 
Digita,(r) the Digita(r) logo, Wordworth(r), and the Wordworth(r) logo are registered trademarks, and Auto Date,(tm) Auto Start,(tm) Organiser,(tm) Datastore,(tm) Day-By-Day,(tm) Diary Themes,(tm) DigiSense,(tm) HIP,(tm) Human Interface Protocol,(tm) Mailshot Plus(tm) and Supplements(tm) are trademarks of Digita Holdings Ltd.
Amiga(r) and the Amiga(r) logo are registered trademarks, and Amigados,(tm) Kickstart,(tm) Intuition(tm) and Workbench(tm) are trademarks of ESCOM AG, Burgstraße 27-31, 44867 Bochum/Germany.
All other trademarks and their owners are acknowledged.
LHA decompression software was written by Stefan Boberg copyright 1991, 92.

Printed in England.
1. Welcome To Digita Organiser		
	1.1 Overview			5
	1.2 A Message From The Organiser Group	6
	1.3 Machine Requirements	6

2. How To Use This Book		7

3. How To Get Help			
	3.1 Organiser's On-line Help System	8
	3.2 Product Support And Registration	8

4. Preparing To Use Organiser	
	4.1 What You Should Already Know	9
	4.2 Making Backups	9
	4.3 Floppy Disk Installation	10
	4.4 Hard Disk Installation	11

5. Starting Organiser		
	5.1 Floppy Disk Users	13
	5.2 Hard Disk Users	13
	5.3 Personalising Organiser	13
	5.4 Setting The System Date And Time	13

6. Your First Steps
	6.1 What's On The Screen	14
	6.2 Setting Up Your Printer	15
	6.3 Using Organiser's On-line Help System	16

7. Creating A Personal Organiser	
	7.1 Browsing The Diary	18
	7.2 Choosing A Diary Theme	19
	7.3 Saving Your Personal Organiser File	21
	7.4 Planning A Holiday	22
	7.5 Tasks Before The Holiday	23
	7.6 Using The Address Book	23
	7.7 Adding Supplements	26

8. Creating A Business Organiser	
	8.1 Choosing A Diary Theme	28
	8.2 Saving Your Business Organiser File	32
	8.3 Planning A Holiday	32
	8.4 Task Lists			33
	8.5 Using The Address Book	34
	8.6 Adding Supplements	36

9. Creating A School Organiser
	9.1 Choosing A Diary Theme	37
	9.2 Saving Your School Organiser File	39
	9.3 Entering School Holidays	40
	9.4 Tasks By The End Of Term	41
	9.5 Using The Address Book	42
	9.6 Adding Supplements	43

10. Organiser Summary	
	10.1 Choosing A Theme	44
	10.2 Saving Your Organiser File	45
	10.3 Multi-tasking With Organiser	46
	10.4 Printing			47
	10.5 Importing And Exporting Information	48
	10.6 Calendar Section	49	
	10.7 Diary Section		50	
	10.8 Tasks Section		53	
	10.9 Addresses Section	54	
	10.10 Supplements Section	56	

11. Troubleshooting			59

12. Terms And Conditions Of Sale	62


Welcome to the Amiga's first diary to work the way you do. 
This instruction book contains tutorials about Organiser. More detailed information is provided by the AmigaGuide Help system. To view the help, just press the Help key once you have started Organiser.
It is important to return your registration card (postage is prepaid) so that we can keep you informed as upgrades become available. 







1.1 Overview
Digita Organiser is an easy-to-use personal organiser with animated pages, containing sections just like the real thing-Diary, Calendar, Address Book, Task List and Supplements.
The Diary has optional themes, such as Astronomy, Celebrity Birthdays, Historical Days and Special Days (by country).
The Supplement pages include Astronomy, Conversion Tables, European Union, Gardening, Healthy Living, Home Hints, Hotels (worldwide), Motoring, Religious Festivals, Restaurants, Special Days (worldwide), Sports (various), Telephone Dialling Codes, Travel Information, Wine Guide. You can even create your own Supplements with Digita Wordworth (or any other word processor or text editor).
You can easily import events from an existing Digita Day-By-Day diary, mail-merge addresses with Digita Wordworth, and share information with Digita Datastore, Digita Mailshot Plus, Turbocalc and most other programs.
Like Wordworth and Datastore, the Digita Organiser features DigiSense technology. Simply, it senses what you want to do and helps you do it. Auto Date, for example, senses the date or time you want and helps you type it. 
With Fortune Cookies, every day you'll be offered words of wisdom, proverbs, anecdotes, operating tips, and even be reminded of important events in your diary.
So, what does all this mean? 
Simply, organise your life with Digita Organiser and learn as you go along.
1.2 A Message From The Organiser Group 
We spent a lot of time thinking about how to make Digita Organiser as simple and as intuitive as possible. We think we succeeded, but as always, we want to do even better. And we're working on it!
If you have anything to say about Digita Organiser, then we want to hear from you. You might have ideas for new features, or think aspects of the software are not as easy as they should be. Either way, tell us what you think. 
In return, we promise to keep working on bringing you better and better software. After all, that's why we all keep on using the Amiga!
Please send your comments to us at:
The Organiser Group, Digita, FREEPOST, Exmouth EX8 2YZ, ENGLAND.
1.3 Machine Requirements
To use Organiser, this is the minimum Amiga configuration you'll need:
n	Amiga A1200.
n	One or more floppy disk drives, or a hard disk drive.
The number of events and addresses you can store is limited only by the amount of available memory fitted to your Amiga and the amount of free disk space. 
The best way to learn quickly is by following the Tutorials Sections. Pick the tutorial which most closely matches what you want to do. 
However, before you start reading any more, it is important to understand typographic conventions used in this book:
CONVENTION	MEANS
Italics type	Indicates words or characters you type. For example, "type MyOrganiser in the File text gadget". They are also used to indicate program or disk names. For example, "use the Install Organiser program, which is on your OrganiserInstall disk".
n	Square-bulleted lists provide information.
Shortcut keys	Right Amiga-S, for example, is a combination keypress. This means hold down the Right Amiga key and press the S key. Then release both keys.
Selection button	The left mouse button on the mouse. Used to click, double-click and drag items with the pointer.
Menu button	The right mouse button on the mouse. Used to reveal the menu bar and choose menu commands with the pointer.
Mouse Pointer Commands
Point	Position the pointer on an item.
Click	Point to an item, and then quickly press and release the Selection button.
Double-click	Point to an item, and then quickly press and release the Selection button twice.
Drag	Point to an item. Press and hold the Selection button as you move the mouse to a new location. Then, release the mouse button.

3.1 Organiser's On-line Help System
Any time you want information about a command or option, ask Organiser for help:
Press the Help key. Then, from the help contents list, just select the topic with which you require help. 
To get specific help about a menu command move the arrow pointer over the menu command and, with the Menu button still depressed, press the Help key on the keyboard (floppy disk users may be prompted to insert another disk).
To get specific help about a requester, press the Help key when the requester is displayed. 
3.2 Product Support And Registration
When you choose Digita, you're getting more than just a great product, you're getting a company committed to providing the best possible customer service and support for your product. We want you to get the most from your Digita software. As a registered user, we'll help you get it.
If you have any questions about Organiser, first look in this book, or consult Organiser's on-line help system. If you cannot find the answer, contact Digita:
n	For technical support call 0891 616 944.
	This is available to registered Organiser users Monday to Friday, from 11AM until 5PM. Calls are charged at 36p per minute cheap rate and 48p per minute at all other times. Be sure to ask permission of the telephone owner before calling.
n	Enclosing a stamped self-addressed padded envelope, write to Digita Technical Support Division, Black Horse House, Exmouth EX8 1JL ENGLAND, 
or fax 01 395 268 893.
n	E-Mail on:
•	CIX-mailbox digita@cix. There is one open conference, digita, and a closed 
	conference for registered users, digita.tech
	•	Compuserve-mailbox 100031, 3032
	•	Internet-mailbox support@digita.demon.co.uk
n	For general enquiries only, call 01 395 270 273.
Before contacting technical support, see Chapter 11, Troubleshooting, or refer to the Organiser on-line help system (Help menu).
	Important	Under no circumstances can we provide either telephone or written product support to unregistered users. 

4.1 What You Should Already Know
To set up Organiser on your Amiga, you need an understanding of basic Amiga concepts. Before you begin, you should know how to:
n	Use icons on the Amiga Workbench.
n	Use the mouse to point, drag, click and double-click.
n	Start and quit applications using Workbench.
n	Initialise (format) and copy disks using the Shell or Workbench.
n	Open, copy and delete icons from Workbench.
n	Pull down menus and choose commands.
n	Use requesters and requester gadgets 
(more information is contained in the Organiser on-line help).
If you are not familiar with these terms or processes, see your Amiga owner's guide.
4.2 Making Backups
You have been provided with one master disk. It's important to work with a copy of your OrganiserInstall disk rather than the original. If a copy is damaged or lost, you can then go back to the original and make another copy.
step 1
Before copying the master disks, slide up the small tab (if it exists) in the upper-left corner on the back of each disk so that it is in the uppermost position (the tab will no longer be visible from the front side of the disk). This locks information on the disk, preventing accidental deletion of files.
step 2
Switch on your Amiga and insert the disk titled Workbench. Double-click the Workbench disk icon, double-click the System drawer, and then double-click the Shell icon.
Type Sys:System/diskcopy df0: to df0: and press the Return key (be sure to type zero, not the letter O). 
step 3
Now place the original master disk in the internal disk drive and when prompted, press the Return key. Follow the on-screen instructions. Then put the original disk away in a safe place. 
	Important	If you make backups from Workbench be sure to rename the backup disks removing copy_of_ and make sure there are no hidden spaces contained in the disk titles.

4.3 Floppy Disk Installation
You need to install Organiser once before you can use it. Once Organiser has been successfully installed, you do not need to repeat the process.
You need to have the following items before you can begin:
n	A backup copy of your OrganiserInstall master disk (to make a backup copy, follow the procedures outlined in Chapter 4.2, "Making Backups ").
n	Two blank floppy disks onto which Organiser will be installed.
Throughout this procedure you will be prompted to change disks as necessary (for example, "Insert volume Organiser in any drive").
step 1
Switch on your Amiga and insert the disk titled OrganiserInstall.
step 2
When the Workbench desktop appears, double-click the OrganiserInstall disk icon, and then double-click the Install Organiser icon.
step 3
You will be asked to specify your knowledge of the Amiga:
OPTION		DOES
Novice	A basic installation is automatically performed. From time-to-time the installer may ask you to insert other disks. 
Intermediate 
and Expert	A basic installation is automatically performed. You will be asked to make certain choices that will affect the installation.
Click Proceed to start the installation and follow the on-screen instructions.
step 4
When prompted, select the radio button titled "On Floppy Disks" and then click the Proceed button to start the installation process. Installing onto floppy disk may take some time as the installer needs to create two disks for you to use. 
	Important	If you get a message to insert a disk which is already in the drive, then the disk is incorrectly titled and needs renaming.
A message will appear to confirm that the installation has been successfully completed. Now reset your Amiga with the disk titled Organiser in the internal disk drive and see Chapter 5, "Starting Organiser".

4.4 Hard Disk Installation
You need to install Organiser once before you can use it. Once Organiser has been successfully installed, you do not need to repeat the process.
You will need a minimum of 2MB of disk space to install Organiser to hard disk.
This installation creates a drawer titled Organiser. Within this drawer, the installer will copy the Organiser files, icons, a selection of Diary Themes, the Supplements, and the Organiser help files. It also copies a few fonts into your system FONTS: drawer.
step 1
Switch on your computer (without a disk in the internal disk drive) and wait for the Workbench screen to appear as normal.
step 2
When the Workbench screen appears, insert the disk titled OrganiserInstall. Double-click the disk icon and then double-click the icon titled Install Organiser.
step 3
You will be asked to specify your knowledge of the Amiga:
OPTION		DOES
Novice	A basic installation is automatically performed. 
Intermediate	A basic installation is automatically performed. Occasionally, you may be asked to make certain choices that will affect the installation (like where on your hard disk you would like to install the program).
Expert	You will be asked to make certain choices that will affect the installation (like where on your hard disk you would like to install the program).
Click Proceed to start the installation and follow the on-screen instructions.
step 4
When prompted, select the radio button titled "On A Hard Disk" and then click the Proceed button to start the installation.
step 5
You will also need about 25K disk space in your System partition for Organiser fonts and other files.
Novice users only-the installer will install Organiser onto your hard disk. At the end of the installation, you will be told where the Organiser drawer containing the Organiser program is situated. (On most hard disks, this will be the partition titled Work. However, if a partition of this name does not exist, the installer will make an informed guess.) 
A message will appear to confirm that the installation has been successfully completed. Now reset your Amiga as usual (ensuring that the OrganiserInstall disk is not in the internal disk drive) and see Chapter 5, "Starting Organiser ".
Intermediate or Expert users-the installer will ask you to select the destination for Organiser (where you wish the Organiser drawer, containing the Organiser program and files, to be located on your hard disk). Insert the appropriate disks as requested.
A message will appear to confirm that the installation has been successfully completed. Now reset your Amiga as usual (ensuring that the OrganiserInstall disk is not in the internal disk drive) and see Chapter 5, "Starting Organiser ".

5.1 Floppy Disk Users
Insert the disk titled Organiser into the internal disk drive and switch on your Amiga. 
	Important	Be sure to use the Organiser disk, not your Amiga Workbench disk.
To start Organiser, double-click the Organiser disk icon and then double-click the Organiser program icon.
Now go to section 5.3, "Personalising Organiser".
5.2 Hard Disk Users
Double-click the Organiser program icon located in the Organiser drawer on your hard disk. 
Now go to the next Section 5.3, "Personalising Organiser".
5.3 Personalising Organiser
The first time you start Organiser, you will be prompted to type:
n	Your name.
n	The name of your organisation (if this is not applicable leave it blank).
n	Your licence number (this appears on your registration card).
Click OK.
You must type both your name and licence number.
	Important	Don't forget to return the prepaid portion of the registration card. Only registered Organiser users receive technical support and special upgrade discounts. 
Once you have personalised the program, your name and details will appear in the "About Digita Organiser" requester (About command, Project menu), confirming that you are a licenced user. If you do not personalise Organiser correctly, you will be returned to the Workbench screen after three attempts.
5.4 Setting The System Date And Time
When you start Organiser, a requester appears prompting you to type the current date and time. If you have an Amiga with a built-in clock, you just need to click OK as the date and time should be correct. If not, you should type the correct date and time before clicking OK.
If you have a built-in clock and wish to prevent the "Set Date and Time" requester appearing every time you start Organiser, deselect the "Set Date and Time on Startup" checkbox on the "General Settings" requester ("Change Settings"-General, Settings menu), and then choose "Save Settings"(Settings menu).
This tutorial assumes you have:
n	Successfully installed Organiser.
n	Personalised your copy of Organiser.
n	Double-clicked the Read.Me document (which will be on the disk titled OrganiserInstall).
n	Started Organiser by double-clicking the icon titled Organiser. 
n	When prompted, typed the current date and time, and clicked OK.
This is what should be on the screen:
If you cannot get to this screen, refer to the previous sections.
6.1 What's On The Screen
Close Gadget: Hides organiser and places an icon on the Workbench screen. 
Screen Title Bar: Shows the program name, version number and copyright owner.
Window Title Bar: Shows the name of the current Organiser project file and hot key.
Ribbon: A group of icons which change depending on the Organiser section you are using. 
Zoom Gadget: Toggles between minimum and maximum window size.
Screen Depth Gadget: Moves the front screen backwards.
Diary Page: Shows the events in your diary. The current day is highlighted.
Section Tabs: Click these tabs to move between Organiser's sections.
Toolbar: A group of icons to the left of the page that let you select various commands just by clicking the icon (each icon is explained on the back of this instruction book).
Menu Bar: The menu bar is displayed when the Menu button (Right Mouse button) is held down. It appears in place of the screen title bar as long as the Menu button is depressed.
To choose a command from a menu, press and hold the Menu button, and then move the arrow pointer over the menu you want (Project menu, for example). The full command list will then pop-down, and with the menu button still depressed, move the arrow pointer down the list until it's over the command you want. Then, release the menu button to choose that command (Save, for example).
6.2 Setting Up Your Printer
Organiser uses your Workbench preferences to calculate the size of paper on which you are printing. It is important, therefore, to ensure that your Workbench printer settings are correct.
step 1
From the Workbench screen, double-click the Printer icon to display "Workbench Printer Preferences" (see figure 6-3). This is located in the Prefs drawer on your Organiser disk or, with a hard disk system, in the Prefs drawer on your Workbench or System partition.
Select the appropriate printer driver for your printer from the "Printer Driver" list gadget, as a rough guide follow the table below. If your printer is not listed it may have an emulation which corresponds to one of the following.

PRINTER	PRINTER DRIVER
Epson Compatible 9 pin	EpsonX
Epson Compatible 24 pin	EpsonQ
Canon Bubblejet	CanonBJ10
Hewlett Packard Compatible LaserJet	HP_LaserJet
Hewlett Packard Compatible DeskJet	HP_DeskJet
step 2
Follow the tables below for changing the other values in the requester:
PRINT PITCH	LEFT MARGIN	RIGHT MARGIN
Pica (10cpi)	5	75
Elite (12cpi)	6	90
Fine (15-17cpi)-Do not use this setting as it may give unpredictable results 
PAPER SIZE	PRINT SPACING	PAPER LENGTH
A4	6	65
A4	8	86
USLetter	6	60
US Letter	8	80
Click Save to save these settings permanently to disk.
6.3 Using Organiser's On-line Help System
Any time you want information about a command or option, you can ask Organiser for help. Choose the menu command you want help with, but before releasing the Menu button, press the Help key (floppy disk users may be prompted to insert the appropriate disk).
You can also ask Organiser for help by pressing the Help key (see Chapter 3.1, "Organiser's On-line Help System").
The Buttons
Contents: Click to reveal help contents list.
Index:This option is permanently unavailable.
Help: Click to display help about how to use the on-line AmigaGuide help system (this button may be dimmed on some versions of Workbench).
Retrace: Steps backwards through the help topics previously selected.
Browse <:Steps to the previous section of the topic.
Browse >:Steps to the next section of the topic.
Each help topic has further cross references, accessed by clicking their button in the text.
The Help window can be re-sized and moved like any other. 
Click the close gadget to close the Help window.
(As AmigaGuide menus vary depending on the version of Workbench they are not documented in this book.)
For help on how to use the requesters and gadgets in Organiser, use the AmigaGuide on-line help system. Choose Contents (Help menu), click the Tutorials button, and then click the button titled "How to use Organiser requesters".
For help on a requester, press the Help button when the requester is displayed.

First start the Organiser (if you are unsure how to do this, see Chapter 5, "Starting Organiser"). When the Organiser screen appears, you will see a display similar to Figure 7-1.
Organiser should be open at the Diary section (if it isn't, just click the section tab titled Diary). This part of Organiser is used for storing birthdays, appointments, holidays or just notes, in fact it is flexible enough to allow you to enter virtually any type of diary event.
7.1 Browsing The Diary
step 1
Each day has an equal amount of page space and is separated by a dotted line. You can change this 'view' using the Ribbon at the top of the display.
Experiment with different views by clicking the View buttons on the ribbon, or try the keyboard equivalent keys 1, 2, 3 and 4 (notice that Organiser keeps the selected day in view).
Like a real organiser, you can decide what kind of layout you want. But unlike a real organiser, you can change it whenever you want!
To summarise:
ICON	KEY PRESS	VIEW
	1	Day per page
	2	Working week per double-page (short weekends)
	3	Week per double-page
	4	Week per page
Now press key 3.
ste p 2
Notice that one day is in red, this is the current day (today). You can move directly to the current day by either clicking the Diary tab, choosing Today (Locate menu) or pressing Right Amiga-T.
In the bottom right of the right page there is a turned page corner, clicking this will move onto the next page, or in this case, the next week. A similar page corner is located on the left page.
Click the right page corner twice to move two weeks ahead, notice that there is nothing on any of the pages. Now click the Diary tab to move back to the current day.
7.2 Choosing A Diary Theme
When you scrolled through the Diary you probably noticed that there were no public holidays displayed. This is because you are using an 'empty' Organiser file.
Organiser comes with a selection of 'Diary Themes' that contain special dates for a particular theme. For example, the "Celebrity Birthdays" theme has the birthday dates of stars from film and television (for full details about Diary Themes see Chapter 10.1, "Choosing A Theme").
step 1
Choose Open (Project menu) to display the File requester (see figure 7-3). The list gadget contains all the files and drawers in the current directory. Files are displayed in black and drawers in white.
Floppy Disk Users: Insert the OrganiserExtras disk and click the Volumes button. When it appears, select OrganiserExtras from the top of the list. Then, select the Diary Themes 96 drawer. 
Hard Disk Users:Select the Diary Themes 96 drawer from the list gadget and the list will change to display the contents of the drawer.
Now select Astronomy and click the Open button.
step 2
Click the page corner in the bottom right of the page to turn to the next week and look at the various astronomical events (repeat if necessary). You will see that public holidays and special days for 1996 are also included.
step 3
To find out if your birthday coincides with an astronomical event, click the Calendar tab on the left edge of the page and move to the appropriate month (you can change months by clicking the page corners or pressing the , (comma) key and 
the . (full stop) key).
Click the day number on the Calender to jump to the appropriate date in the diary for your birthday.
step 4
Now add your own birthday. Choose "Diary Event" (Create menu) and type the following into the "Diary Event Details" requester:
Title: My Birthday
Notes: (leave blank)
The Date gadget already contains your birthday date (DigiSense has already sensed the date you wanted).
Leave all the other gadgets blank, but select the "Every Year" checkbox (by clicking it) to make the diary event appear at the same date and time every year (ideal for birthdays).
You can see that the Summary box contains a 'plain English' description of your birthday event.
step 5
To the right of the Summary, there are three Options buttons:
BUTTON	DOES	CORRESPONDING RIBBON ICON
Alarm	Sets an alarm reminder for the diary event 		
	(for example, 1 day before Mum's birthday!)
Repeat	Defines when you want the diary event repeated		
	(for example, once a day)
Auto Start	Automatically starts another program		
	(for example, a daily backup)
Click OK and your birthday will appear on the diary page.
step 6
To see what day of the week your birthday falls on next year, click the "Go To Date" icon. Alternatively, choose "Go To Date" (Locate menu) or press Right Amiga-J.
Move the cursor that appears in the Date gadget to the end of the date (press Shift- Right Arrow), change the year and click the "Go To" button (or press the Return key).
7.3 Saving Your Personal Organiser File
It is important to get into the habit of saving your Organiser file regularly. As this is the first time you are using the Save command, you will need to give your file a name.
Choose Save from the Project menu. In the File text gadget type My Organiser and click Save (if the file already exists, you will be prompted to confirm whether you wish to overwrite it). Notice that the window title bar now shows the file name.
If you wish to save your Organiser file onto a different floppy disk, insert the new disk and click the Volumes button. Select the disk name which appears in the list and type the name of your organiser file in the File text gadget, then click Save or press the Return key.
Important	You need to save your work on the disk by choosing the Save command at the end of each session. It is wise to save your organiser file about every 10 minutes as you work. This ensures that your work will not be lost if there is a power cut or other problem causing the computer to shut down or restart.
If you want Organiser to automatically start every time you start your Amiga, save your organiser file in the SYS:WBStartup (or Organiser:WBStartup) drawer.
7.4 Planning A Holiday
Now add a two week summer holiday with two reminders, one for ordering foreign currency and the other to collect it.
step 1
Click the "Create Diary Event" icon (or choose "Diary Event" from the Create menu), and when the "Event Details" requester appears type the following:
Title: Holiday
Notes: Travel Agent - 0171 828 828 111
Priority: Leave this set to Normal.
Date: Delete the contents of the gadget (press Right Amiga-X), type 2 feb (notice DigiSense completes the date for you as you move to the next gadget).
End Date: Delete the contents and type 2 weeks (DigiSense works out the end date).
Time: 10
End Time: 6 (DigiSense assumes that when you type 6 you mean 6pm, as opposed to 6am. You can change this in "Change Settings"-General (Settings menu).
step 2
Now create another diary event for ordering the currency. Click "Create Another" and type the following:
Title: Arrange foreign currency
Notes: Bank opening hours are 9.30-3.30
Date: To order the currency a month in advance, rather than type a new date, press Shift Right Amiga-, (comma) and the date will move to the preceding month.
Leave the remaining gadgets blank.
Click the Alarm button. Organiser automatically sets the alarm for that day, so now just click OK.
From the "Diary Event Details" requester click OK to create your event in the Diary.
7.5 Tasks Before The Holiday
You can use Organiser to maintain a task list of 'things to do' and then cross them off when they are completed. In this example, the tasks are collecting the plane tickets and cancelling the milk and papers.
step 1
Click the "Create Task" icon or choose Task (Create menu).
Organiser automatically turns to the Task section and then displays the "Task Details" requester. 
Type the following:
Title: Pick up plane tickets
Notes: Wilson's travel agents, High Street
Due Date: 31 jan
Press Return and then click "Create Another".
step 2
Type the following:
Title: Cancel milk and papers
Notes: (leave blank)
Due Date: 1 feb
Press Return and click OK.
Notice that two tasks have appeared on the page. If you click the small box on the left of each task a tick appears (indicating it is completed). To remove a task, select it (by clicking it once so that the dotted line appears below), and then choose Erase from the Edit menu or press the Del key (alternatively, choose "Erase Items" to remove several). 
For more information on Diary and Task events, and the differences between them, see Chapter 10, "Organiser Summary".
7.6 Using The Address Book
With Organiser you can type your own names and addresses into the Address Book or import them from most other software. This example shows you how to type in your addresses.
step 1
Choose Address from the Create menu (Organiser automatically turns to the Address section and then displays the "Address Details" requester, see figure 7-6).
Click the Name pop-up gadget and, with the Selection button still pressed down, move the highlighted bar over the Company item and then release the button.
Notice a cursor in the text gadget to the right of the pop-up, if not, click in the gadget. Type Wilson's Travel Agents and press the Return key (because this is an address, you can press the Return key to move onto the next address gadget). 
Whenever you add an address, DigiSense automatically places it under the correct letter for the surname (or company).
Type the following into the requester:
Address:	10 High Street 
Town: Exmouth
County: Devon
Postcode: EX8 2ER
Tel: 01 395 270 273
Now click the blank pop-up gadget under the Tel pop-up and you will see a list of other headings. Select E-mail and type wilsons@demon.co.uk into the text gadget opposite.
Notes: Contact Clive Climate
Click OK and the address appears in the address section under the W tab.
step 2
With Organiser you can type more detailed addresses if you need to. 
Choose Address (Create menu) again, but this time hold down the Shift as you do it (by holding down the Shift key, the detailed "Address Details" requester appears). The Shift key also works when double-clicking an address page, using the Ctrl-A keyboard shortcut, or clicking the toolbar icon (see figure 7-7).
By using the Shift key, you can use the larger requester when you need to. You can swap which requester appears by default from the "General Settings" requester ("Change Settings"-General, Settings menu).
Click Cancel to close the requester without typing anything.
step 3
It is useful to just show a telephone directory style listing where just the name and telephone number are displayed. 
To do this, press the Space Bar (or choose "At A Glance", Settings menu). Repeat the command to revert back to the normal display. You can also use this feature with the Diary and Tasks sections.
Now try doing it again but this time click the ribbon icon, and try the other view icons along the ribbon. 
7.7 Adding Supplements
Supplements are like the pre-printed information pages you get in a real filofax, and with Organiser you can just as easily insert and remove them. 
step 1
Move to the Supplements section by pressing the Tab key (Shift-Tab will move back to the previous section). At the moment, this section only contains one Supplement (which explains how to insert and remove Supplements).
Organiser comes with about 70 other supplements which you can insert and remove when you want (for full details see Chapter 10.9, Supplements).
step 2
Quit Organiser by choosing "Quit Organiser" from the Project menu (you may be prompted to save your organiser file).
Floppy Disk Users: 
1.	Double-click the Organiser disk icon and in the window you will see a drawer titled Supplements (any Supplement file placed in this drawer will automatically appear in Organiser).
2.	With this window still open, insert the OrganiserExtras disk, double-click its disk icon, then double-click the drawer titled Supplements Storage (you will see about 15 Supplement drawers in the window). 
3.	Double-click the Others drawer to show the Supplement files. Select the Conversion Tables Supplement, and, while holding down the Selection button, drag the icon over the top of the Supplements drawer and release the button to copy the file. (Single floppy disk users may be prompted to swap disks.)
Hard Disk Users:
1.	In the Organiser drawer (where the Organiser program icon is situated) you will notice two drawers, Supplements and Supplements Storage. 
2.	Double-click the Supplements Storage drawer (you will see about 15 Supplement drawers in the window), then double-click the Others drawer to show the Supplement files.
3.	Select the Conversion Tables Supplement, and, while holding down the Selection button, drag the icon over the top of the Supplements drawer and release the button to move the file.
step 3
Double-click the Organiser program icon to start Organiser again and choose the Supplements command (Locate menu). To the right of the Supplements command is a sub-menu which lists the available Supplements. With the Menu button held down, move the mouse pointer over "Conversion Tables" and then release the Menu button.
Organiser will now move to the "Conversion Tables" Supplement, which you can page through in the normal way.
There are five important things to remember about using Supplements:
n 	A Supplement is moved into Organiser by dragging its file from the Supplements Storage drawer into the Supplements drawer.
	Floppy Disk Users: The Supplements Storage drawer is located on the OrganiserExtras disk, the Supplements drawer is on the Organiser disk.
n 	A Supplement is removed by moving its icon out of the Supplements drawer.
	Floppy Disk Users: Select the Supplement you wish to remove and choose Delete from the Workbench Icons menu.
	Hard Disk Users: Select the Supplement you wish to remove and drag it back into its appropriate drawer in the Supplements Storage drawer.
n 	Always quit Organiser before moving Supplements.
n	Supplements will influence the performance of Organiser and use memory (RAM). So, the fewer the better!
n	You can create your own Supplements with Digita Wordworth or any other word processor or text editor (for more information, see Chapter 10, "Section Summary").
	Important	The Supplements Storage drawer name will include the year of production. For example, Supplements Storage 96. Registered users will be contacted as new and updated Supplements become available.

First start the Organiser (if you are unsure how to do this, see Chapter 5, "Starting Organiser"). When the Organiser screen appears, you will see a display similar to Figure 8-1.
Organiser should be open at the Diary section (if it isn't, just click the section tab titled Diary). This part of Organiser is used for storing birthdays, appointments, holidays or just notes, in fact it is flexible enough to allow you to enter virtually any type of diary event.
If you are not already familiar with moving around Organiser (like turning pages, changing sections, changing views), see Chapter 7.1, "Browsing The Diary".
Choose "Change Settings"-General command (Settings menu) and make sure that the "Detailed Addresses As Standard" option is selected. You can also switch off the "Fortune Cookies" which appear on startup if you wish. Then click OK.
8.1 Choosing A Diary Theme
When you scrolled through the Diary you probably noticed that there were no public holidays displayed. This is because you are using an 'empty' Organiser file.
Organiser comes with a selection of 'Diary Themes' that contain special dates for a particular theme. For example, the "Special Days" theme has the dates of public holidays and other special days. For full details about Diary Themes see Chapter 10.1, "Choosing A Theme".

step 1
Choose Open (Project menu) to display the File requester. The list gadget contains all the files and drawers in the current directory. Files are displayed in black and drawers in white.
Floppy Disk Users: Insert the OrganiserExtras disk and click the Volumes button. When it appears, select OrganiserExtras from the top of the list. Then, select the Diary Themes 96 drawer. 
Hard Disk Users:Select the Diary Themes 96 drawer from the list gadget and the list will change to display the contents of the drawer.
Now select Special Days UK and click the Open button.
step 2
Press the . (full stop) key to scroll through the diary and look at the public holidays and special days.
To find out if your birthday coincides with a special day, click the Calendar tab on the left edge of the page and move to the appropriate month (you can change months by clicking the page corners or pressing the , (comma) key and the . (full stop) key).
Click the day number on the Calender to jump to the appropriate date in the diary for your birthday.
step 3
Now add your own birthday. Choose "Diary Event" (Create menu) and type the following into the "Diary Event Details" requester:
Title: My Birthday
Notes: (leave blank)
The Date gadget already contains your birthday date (DigiSense has already sensed the date you wanted).
Leave all the other gadgets blank, but select the "Every Year" checkbox (by clicking it) to make the diary event appear at the same date and time every year (ideal for birthdays).
You can see that the Summary box contains a 'plain English' description of your birthday event.
step 4
To the right of the Summary, there are three Options buttons:
BUTTON	DOES	CORRESPONDING RIBBON ICON
Alarm	Sets an alarm reminder for the diary event 		
	(for example, 1 day before Mum's birthday!)
Repeat	Defines when you want the diary event repeated		
	(for example, once a day)
Auto Start	Automatically starts another program		
	(for example, a daily backup)
Click OK and your birthday will appear on the diary page.
Now try adding a monthly sales meeting, which always takes place on the last Friday of every month.
step 5
Choose "Diary Event" (Create menu) and type the following into the "Diary Event Details" requester:
Title: Sales Meeting
Priority: Highest (makes this event appear first in the diary list)
Notes: (leave blank)
Date: Press Right Amiga-X to clear its contents and type 29 Mar 96 (DigiSense will fully complete the date for you).
End Date: Press Right Amiga-X to clear its contents and type 1 day (this tells Organiser that the meeting occupies you all day).
Leave all the other gadgets blank.
You can see that the Summary box contains a 'plain English' description of your sales meeting. Click the Repeat button.
Type the following into the "Repeat Options" requester:
Repeat Every: 1 Month
On The Same Day And Week: Selected
Leave the other gadgets blank.
Notice that the "Example Dates" box contains the dates of the repeating event.
Click OK and then click OK again.
With the Repeat option, you can set many different types of repeating events.
step 6
Click the "Create Diary Event" icon (or choose "Diary Event" from the Create menu), and when the "Diary Event Details" requester appears type the following:
Title: Dental Appointment
Notes: Provisional. To confirm call 0171 828 828 111
Priority: Normal
Date: Delete the contents of the gadget (press Right Amiga-X), type 29 mar (notice DigiSense completes the date for you).
Time: 10 (DigiSense assumes that when you type 10 you mean 10am, as opposed to 10pm. You can change this in "Change Settings"-General, Settings menu).
End Time: 15min (DigiSense knows you mean 15 minutes and sets the time to 10.15am).
Click OK and a conflict warning appears, click OK again (because you know you'll be able to slip out of the meeting for the appointment).
8.2 Saving Your Business Organiser File
It is important to get into the habit of saving your organiser file regularly. As this is the first time you are using the Save command, you will need to give your file a name.
Choose Save from the Project menu. In the File text gadget type My Business Organiser and click Save (if the file already exists, you will be prompted to confirm whether you wish to over-write it). Notice that the window title bar now shows the file name.
To save your organiser file onto a different floppy disk, insert the new disk and click the Volumes button. Select the disk name which appears at the top of the list and type the name of your organiser file in the File text gadget, then click Save or press the Return key.
Important	You need to save your work on the disk by choosing the Save command at the end of each session. It is wise to save your organiser file about every 10 minutes as you work. This ensures that your work will not be lost if there is a power cut or other problem causing the computer to shut down or restart.
If you want Organiser to automatically start every time you start your Amiga, save your organiser file in the SYS:WBStartup (or Organiser:WBStartup) drawer.
8.3 Planning A Holiday
Now add a two week summer holiday with two reminders, one for ordering foreign currency and the other to collect it.
step 1
Double-click anywhere on a blank part of the Diary page to display the "Event Details" requester and type the following:
Title: Holiday
Notes: Travel Agent - 0171 828 828 111
Priority: Normal
Date: Delete the contents of the gadget (press Right Amiga-X), type 2 feb (notice DigiSense completes the date for you).
End Date: Delete the contents and type 2 weeks (DigiSense works out the end date).
Time: 10
End Time: 6 (DigiSense assumes that when you type 6 you mean 6pm, as opposed to 6am. You can change this in "Change Settings"-General, Settings menu).
step 2
Now create another diary event for ordering the currency. Click "Create Another" and type the following:
Title: Arrange foreign currency
Notes: Bank opening hours are 9.30-3.30
Date: You need to order the currency a month in advance so, rather than type a new date, press Shift Right Amiga-, (comma) to move the date to the preceding month.
Leave the remaining gadgets blank.
Click the Alarm button. Organiser automatically sets the alarm for that day, so now just click OK.
From the "Event Details" requester click OK to create your event in the Diary.
8.4 Task Lists
You can use Organiser to maintain a task list of 'things to do' and then cross them off when they are completed. In this example, the tasks are collecting the plane tickets, visiting the bank, re-directing your office phone and cancelling the papers.
step 1
Click the "Create Task" icon or choose Task (Create menu).
Organiser automatically turns to the Task section and then displays the "Task Details" requester. 
Type the following:
Title: Pick up plane tickets
Notes: Wilson's Travel Agents, High Street
Due Date: 31 jan
Click "Create Another".
step 2
Type the following:
Title: Visit bank
Priority: Highest (this places the item at the top of the list)
Notes: (leave blank)
Due Date: 31 jan
Click "Create Another".
step 3
Type the following undated task:
Title: Re-direct phones
Notes: Call Jan at BT 0192 234 123
Click "Create Another".
step 4
Type the following:
Title: Cancel papers
Notes: (leave blank)
Due Date: 1 feb
Click OK. 
You can see the four tasks appear on the page. If you click the small box on the left of each task a tick appears (indicating it is completed). To remove a task, select it (by clicking it once so that the dotted line appears below), and then choose Erase from the Edit menu or press the Del key (or choose "Erase Items" to remove several). 
For more information on Diary and Task events, and the difference between them, see Chapter 10, "Organiser Summary".
8.5 Using The Address Book
With Organiser you can type your own names and addresses into the Address Book or import them from most other software (for details about importing, see Chapter 7.5, "Importing And Exporting Information").
step 1
Choose Address from the Create menu (Organiser automatically turns to the Address section and then displays the detailed "Address Details" requester).
(Note for typists: You can press the Return key to move between the lines of the address.)
Now type:
Name: J Anderson
Company: Modorcome
Position: Marketing Manager
Click the "Show As" pop-up gadget and, with the Selection button still pressed down, move the highlighted bar over the "Name and Company" item and then release the button (this options tells Organiser how to display the address-under both name and company).
Address: Black Horse House
Town: Exmouth
County: Devon
Postcode: EX8 1JL
Country:UK
Tel:01 395 270 273
Second Number: Set the pop-up to Home: 01 395 270 274
Third Number: Press the Down Arrow key until E-mail appears and type anderson@demon.ac.uk
Notes: Birthday 20 Sept. Wife called Alison. Children called David and Colin.
Click OK and the address appears in the address section under A (because of Anderson) and M (because of Modorcome). The asterisk next to the entry tells you it appears under two headings (that is, Name and Company). 
step 2
Experiment by moving around the Address section by clicking the page turning gadgets, the page letters (on the sides of the page) or pressing the corresponding letter. Try swapping views by clicking the View buttons on the ribbon, or try the keyboard equivalent keys 1, 2 and 3.
step 3
You can also type a brief address if you want to. 
Choose Address (Create menu) again, but this time hold down the Shift key as you do it (by holding down the Shift key, the brief "Address Details" requester appears). The Shift key also works when double-clicking an address page, using the Ctrl-A keyboard shortcut, or clicking the toolbar icon.
You can swap which requester appears by default from the "General Settings" requester ("Change Settings"-General, Settings menu).
Click Cancel to close the requester without typing anything.
step 4
Sometimes it is useful to just show a telephone directory style listing where just the name and telephone number (the number from the first pop-up) are displayed. 
To do this, press the Space Bar (or choose "At A Glance", Settings menu). Repeat the command to revert back to the normal display. You can also use this feature with the Diary and Tasks sections.
8.5 Adding Supplements
Supplements are like the pre-printed information pages you get in a real filofax, and with Organiser you can just as easily insert and remove them. 
Follow the tutorial, Chapter 7.6, "Adding Supplements".


First start the Organiser (if you are unsure how to do this, see Chapter 5, "Starting Organiser"). When the Organiser screen appears, you will see a display similar to Figure 9-1.
Organiser should be open at the Diary section (if it isn't, just click the section tab titled Diary). This part of Organiser is used for storing birthdays, appointments, holidays or just notes, in fact it is flexible enough to allow you to enter virtually any type of diary event.
If you are not already familiar with moving around Organiser (like turning pages, changing sections, changing views), see Chapter 7.1, "Browsing The Diary".
9.1 Choosing A Diary Theme
When you scrolled through the Diary you probably noticed that there were no public holidays displayed. This is because you are using an 'empty' Organiser file.
Organiser comes with a selection of 'Diary Themes' that contain special dates for a particular theme. For example, the "Historical Days" theme has many famous dates from history (for full details about Diary Themes see Chapter 10.1, "Choosing A Theme").
step 1
Choose Open (Project menu) to display the File requester. The list gadget contains all the files and drawers in the current directory. Files are displayed in black and drawers in white.
Floppy Disk Users: Insert the OrganiserExtras disk and click the Volumes button. When it appears, select OrganiserExtras from the top of the list. Then, select the Diary Themes 96 drawer. 
Hard Disk Users:Select the Diary Themes 96 drawer from the list gadget and the list will change to display the contents of the drawer.
Now select Historical Days and click the Open button.
step 2
Press the . (full stop) key to scroll through the various events. You can see that public holidays and special days are also included.
step 3
To find out if you share your birthday with a special diary event, click the Calendar tab on the left edge of the page and move to the appropriate month (you can change months by clicking the page corners or pressing the , (comma) key and the . (full stop) key).
Click the day number on the Calendar to jump to the appropriate date in the diary for your birthday.
step 4
Now add your own birthday. Choose "Diary Event" (Create menu) and type the following into the "Diary Event Details" requester:
Title: My Birthday
Notes: (leave blank)
The Date gadget already contains your birthday date (DigiSense has already sensed the date you wanted).
Leave all the other gadgets blank, but select the "Every Year" checkbox (by clicking it) to make the event appear at the same date and time every year (ideal for birthdays).
You can see that the Summary box contains a 'plain English' description of your birthday event.
step 5
To the right of the Summary, there are three Options buttons:
BUTTON	DOES	CORRESPONDING RIBBON ICON
Alarm	Sets an alarm reminder for the diary event 		
	(for example, 1 day before Mum's birthday!)
Repeat	Defines when you want the diary event repeated		
	(for example, once a day)
Auto Start	Automatically starts another program		
	(for example, a daily backup)
Click OK and your birthday will appear on the diary page.
step 6
To see what day of the week your birthday falls on next year, click the "Go To Date" icon. Alternatively, choose "Go To Date" (Locate menu) or press Right Amiga-J.
Move the cursor that appears in the Date gadget to the end of the date (press Shift-Right Arrow), change the year and click the "Go To" button or press the Return key.
9.2 Saving Your School Organiser File
It is important to get into the habit of saving your organiser file regularly. As this is the first time you are using the Save command, you will need to give your file a name.
Choose Save from the Project menu. In the File text gadget type My School Organiser and click Save (if the file already exists, you will be prompted to confirm whether you wish to overwrite it). Single floppy disk users may be prompted to swap disks. Notice that the window title bar now shows the file name.
To save your organiser file onto a different floppy disk, insert the new disk and click the Volumes button. Select the disk name which appears at the top of the list and type the name of your organiser file in the File text gadget, then click Save or press the Return key.
Important	You need to save your work on the disk by choosing the Save command at the end of each session. It is wise to save your organiser file about every 10 minutes as you work. This ensures that your work will not be lost if there is a power cut or other problem causing the computer to shut down or restart.
If you want Organiser to automatically start every time you start your Amiga, save your organiser file in the SYS:WBStartup (or Organiser:WBStartup) drawer.
9.3 Entering School Holidays
Now add a three week Christmas holiday with one reminder.
step 1
Click the "Create Diary Event" icon (or choose "Diary Event" from the Create menu), and when the "Diary Event Details" requester appears type the following:
Title: Christmas Holiday
Date: Delete the contents of the gadget (press Right Amiga-X), type 16 dec 96 (notice DigiSense completes the date for you as you move to the next gadget).
End Date: Delete the contents and type 3 weeks (DigiSense works out the end date).
step 2
Now create the reminder by clicking the Alarm button.
Notify: 7 (days)
Click OK and then OK  again. Organiser will now automatically remind you 7 days before the Christmas holiday.
9.4 Tasks By The End of Term 
You can use Organiser to maintain a task list of 'things to do' and then cross them off when they are completed. In this example, the tasks are arranging the Christmas cards and finishing a report.
step 1
Click the "Create Task" icon or choose Task (Create menu).
Organiser automatically turns to the Task section and then displays the "Task Details" requester. 
Type the following:
Title: Christmas cards
Notes: Don't forget Mrs Wilson this year
Due Date: 16 Dec 96
Press the Return key and then click "Create Another".
step 2
Type the following:
Title: Physics Report
Notes: (leave blank)
Due Date: 13 Dec 96
Click OK.
You can see the two tasks appear on the page. If you click the small box on the left of each task a tick appears (indicating it is completed). To remove a task, select it (by clicking it once so that the dotted line appears below), and then choose Erase from the Edit menu or press the Del key (or "Erase Items" to remove several). 
For more information on Diary and Task events, and their differences, see Chapter 10, "Organiser Summary".
9.5 Using The Address Book
With Organiser you can type your own names and addresses into the Address Book or import them from most other software. This example shows you how to type in your addresses.
step 1
Choose Address from the Create menu (Organiser automatically turns to the Address section and then displays the "Address Details" requester).
Type Mrs L McLintock and press the Return key (because this is an address, you can press the Return key to move onto the next address gadget). 
Type the following:
Address:	10 High Street 
Town: Exmouth
County: Devon
Postcode: EX8 2ER
Tel: 01 395 270 273
Now click the blank pop-up gadget under the Tel pop-up and you will see a list of other headings. Select E-mail and type mclintock@demon.co.uk into the text gadget opposite.
Click OK and the address appears in the address section under the M category.
step 2
With Organiser you can type more detailed addresses if you need to. 
Choose Address (Create menu) again, but this time hold down the Shift as you do it (by holding down the Shift key, the detailed "Address Details" requester appears). The Shift key also works when double-clicking an address page, using the Ctrl-A keyboard shortcut, or clicking the toolbar icon.
By using the Shift key, you can use the larger requester when you need to. You can swap which requester appears by default from the "General Settings" requester ("Change Settings"-General, Settings menu).
Click Cancel to close the requester without typing anything.
step 3
It is useful to just show a telephone directory style listing where just the name and telephone number are displayed. 
To do this, press the Space Bar (or choose "At A Glance", Settings menu). Repeat the command to revert back to the normal display. You can also use this feature with the Diary and Tasks sections.
step 4
Finally Quit Organiser by choosing the "Quit Organiser" command (Project menu). You may be requested to save the changes that were made to the project file. Click Yes.
9.6 Adding Supplements
Supplements are like the pre-printed information pages you get in a real filofax, and with Organiser you can just as easily insert and remove them. 
Follow the tutorial, Chapter 7.6, "Adding Supplements".

10.1 Choosing A Theme
When you first start Organiser, the file is empty. If you look through the Diary pages you will notice that there are no events on any day, even Christmas is absent! (all of the other sections are empty as well).
To save you typing standard diary events (holidays like Christmas Day, or other days like Valentine's Day), a pre-written file called Special Days is provided. This file is called a 'Diary Theme' and contains the special dates for this country (and for different countries if you want them).
More Diary Themes are included which combine Special Days with other themes:
Note: Diary Themes change from time to time, so the contents of your Organiser disk may vary slightly from this list. 
	Important	The Diary Themes drawer name will include the year of production. For example, Diary Themes 96. Registered users will be contacted as new and updated Diary Themes become available.
A Diary Theme file behaves slightly differently to a normal file; when you open a Diary Theme it remains untitled so that you can add your events and then save it using your own file name.
	Important	Choose the Diary Theme you want to use before you start typing your own diary events into Organiser; once entered, diary events cannot be transferred to another Diary Theme.
To Use A Diary Theme:
Floppy Disk Users: Choose Open (Project menu) to display the File requester and insert the OrganiserExtras disk. Click the Volumes button and select OrganiserExtras from the list to displays its contents. Select the Diary Themes 96 drawer and then select the Diary Theme you want to use and click Open.
Hard Disk Users: Choose Open (Project menu) to display the File requester and then select the Diary Themes 96 drawer from the list gadget. If you cannot see the Diary Themes 96 drawer name then delete the contents of the Drawer text gadget and press the Return key. Select the Diary Theme you want to use and then click Open. 
10.2 Saving Your Organiser File
It is important that you get into the habit of saving your Organiser file regularly (every 10 minutes or so). This ensures that your work will not be lost if there is a power cut or other problem causing the computer to shut down or restart.
To save your file just choose Save from the Project menu. Alternatively, click the toolbar icon or press Right Amiga-S (single floppy disk users may be prompted to swap disks when saving).
If you are saving for the first time, a File requester will appear for you to select the destination and name of the file. Type a name into the File text gadget and click Save 
(if the file already exists you will be prompted to confirm whether you wish to over-write it). The Organiser window title bar will now display the file name.
To save your Organiser file onto a different floppy disk, insert the disk, click the Volumes button and then select the disk name from the list. Type the name of your organiser file in the File text gadget and click Save or press the Return key.
Organiser will ask you if you wish to save your current file when you open a new file (Open command, Project menu), hide the display (Hide command, Project menu) or quit ("Quit Organiser" command, Project menu).
If you want Organiser to automatically start every time you start your Amiga, save your organiser file in the SYS:WBStartup drawer.
Auto Saving
You may wish Organiser to automatically save the file for you every few minutes. To do this type a value into the "Auto Save Delay" text gadget ("Change Settings"-File command, Settings menu) and then activate it by choosing "Auto Save" (Settings menu).
When activated, Auto Save will also save your file every time you hide the display (using the Hide command from the Project menu).
Hard disk users may wish to keep Organiser in the background (using the Hide command, Project menu) whilst working with other programs. In this case, you should use "Auto Save" because it is very easy to forget the program is still running (as it is hidden), and switch off your computer without saving the Organiser file.

10.3 Multi-tasking With Organiser
Showing And Hiding Organiser
Hard disk users will probably want to use Organiser in the background. This has the advantage of not taking up any space on your Workbench screen and allows you to carry on using your Amiga to work on something else (provided you have sufficient memory).
The Organiser display can be hidden by choosing Hide (Project menu), this will close down the Organiser screen and place an icon on the Workbench screen. There are several ways to display Organiser again once hidden:
n	Double-click the Organiser icon situated on the Workbench screen.
n	Choose the Organiser command which has been added to your Workbench Tools menu.
n	Press the Hot Key which is displayed in the Organiser window title bar (you can define the Hot Key by changing the CX_POPKEY tool type on the Organiser program icon, see your Workbench User Manual for more details).
n	Start the commodity tool Exchange (located in the SYS:Tools/Commodities drawer). Then, select Organiser from the "Available Commodities" list gadget and click "Show Interface".
If you have the Organiser display hidden, you should use "Auto Save" because it is very easy to forget the program is still running (as it is hidden), and switch off your computer without saving the Organiser file.
Auto Start
If you have Organiser running in the background (hidden) and your Amiga suddenly starts to operate slower than usual, then an "Auto Start" diary event may have just begun.
Startup
If you want Organiser to automatically start every time you turn on your Amiga, save your organiser project file in the SYS:WBStartup drawer. Anything that is placed in this drawer is started automatically when your Amiga starts.
Important	Do not drag the Organiser program into your WBStartup drawer (unlike some other Amiga Commodities).
If you are auto starting Organiser, and prefer the Organiser screen to be hidden, change the CX_POPUP tool type on the Organiser project icon to CX_POPUP=NO.

10.4 Printing
Printing with Organiser is quite simple. You can print full pages of information (A4 or US Letter), or filofax-sized pages (complete with crop lines showing where to cut the paper).
When you use the Print command (Project menu), the Print requester appears with the current section selected from the Section pop-up. Each section remembers its own print options so, for example, you can vary the printing setup between Diary and the Addresses sections.
Section: Select which section of the Organiser you wish to print.
Layout: Select the style of printout (its contents will vary depending on the section of the Organiser you are printing). 
Copies: Number of the copies of each page.
Print To File: Creates an export file (ASCII) on disk which you can import and format with Digita Wordworth (and other text editors).
Range
The contents of this group vary depending on the selections you made previously. In general terms, though, this group lets you print All of the information or a specific Range. For more information about Ranges, see the Organiser On-line help system.
Settings: Click this button to reveal the "Print Settings" requester. From this requester you select the printing Format which is the size of paper you wish to print. For example, a filofax uses paper which is about 6 x 3 inches, and so, although you will be printing on standard sized paper (probably A4), setting this option would produce crop lines around the printed Organiser page so that you can cut it to the exact filofax size. 
When you use a page format (other than "Full Page"), you can also select Centreing, "Cut Lines" (to print extra lines joining the crop marks) and "Separate List Pages" which splits the printout into separate pages for each: calendar year, diary month, task priority and address letter. 
For information about how to set up your printer before printing, see Chapter 6.2 "Setting Up Your Printer".
For more general information about printing, see the Organiser on-line help system.

10.5 Importing And Exporting Information
You can transfer information between Organiser and other programs very easily using the Import and Export commands (Project menu).
Importing Digita Day-By-Day Files
Although you can import most of the diary information, some non-compatible information is discarded such as Categories and events which do not have a date.
Choose Import (Project menu) and select your Day-By-Day project file from the file requester.
Importing Addresses From Other Programs
Organiser can import addresses from many other applications, provided the file is in ASCII format (the industry standard-plain text format). For example, databases from Digita Datastore, or mailing lists from Digita Mailshot Plus.
Export the database file, start Organiser and choose Import from the Project menu.
	Important	It is vital that the exported database file contains a header record with the correct field names for Organiser. For more information see the Organiser on-line help.
Digita Mailshot Plus Users: Save the Mailshot Plus file in Text format (not Label) ensuring the Memo fields are switched off.
Exporting Addresses To Other Programs
Organiser can export information from the Address section as a separate ASCII file. This means that programs such as Digita Wordworth can use this information and then, for example, produce a mail merge with a form letter.
Choose File from the "Change Settings" submenu (Settings menu) and select the file format option you want from the Format pop-up gadget. This pop-up defines how the ASCII file is structured. Some programs use different combinations of field and record separators to others and therefore when exporting data, the correct format needs to be set from this gadget.
Click OK and then choose Export from the Project menu, type your file name in the File gadget and click Export.

10.6 Calendar Section
Click the Calendar tab on the edge of the Organiser pages to turn to the Calendar section.
The display shows the days of a month in a traditional calendar style. This is useful to see what date falls on a particular day or to view a whole month at once.
The number of months displayed on each page depends on the screen mode you are using and the "Text Font". You can change the font using the "Change Settings"-Font command (Settings menu).
The current day ('today') appears in red and the weekend days in grey. Days that contain events appear in bold type.
To turn the pages to view different months click the turned page corner on the bottom corner of the page (or press the , (comma) key and the . (full stop) key).
Click a page number on the Calendar to quickly jump to the date in the Diary section.
Choose "This Month" (Locate menu) to turn to the Calendar section and display the current month (you can do this from any section).

10.7 Diary Section
Click the Diary tab on the edge of the Organiser pages to turn to the Diary section. The current day appears in red.
The Diary section has different views so that you can decide how much information you would like to see on a page:
RIBBON ICON	KEY PRESS	VIEW
	1	Day per page
	2	Working week per double-page (short weekends)
	3	Week per double-page
	4	Week per page
You can summarise the diary information by choosing "At A Glance" (Settings menu) or pressing the Space Bar. This command toggles the display between normal and summarised (which shows just the first line of the Title contents from the "Diary Event Details" requester).
Moving Around The Diary
Click the Diary tab to turn to the current day (or choose Today (Locate menu) or press Right Amiga-T).
To turn to a particular day in the diary choose "Go To Date" (Locate menu), or click the toolbar icon, or use the Calendar section (for more details see Chapter 10.5, Calendar).
To turn the pages to view different days click the turned page corner on the bottom corner of the page (or press the , (comma) key and the . (full stop) key).
The commands "This Week" and "Next Week" (Locate menu) will turn to the appropriate place in the diary and change the view to show a full week across both pages.
Creating A Diary Event
To create an event choose the "Diary Event" command from the Create menu (or press Ctrl-E, click the toolbar icon, or double-click a blank area of the diary page).
Editing A Diary Event
Select the event you wish to edit (by clicking it, so that a dotted line appears below), and then choose "Edit Details" (Edit menu) or press Right Amiga-E.
Alternatively, to edit you can double-click the event on the Diary page (if you double-click a blank page, Organiser will assume you wish to create a new event).
Deleting A Diary Event
Select the event you wish to delete (by clicking it so that a dotted line appears below), and choose Erase (Edit menu) or press Del. 
Using Sampled Sounds With A Diary Event
With the Amiga Workbench Sound preferences, you can set Organiser to play a sampled sound whenever it displays a diary event alarm.
A sound sample is included with Organiser (although you can easily add more of your own). To use the sound sample follow this procedure:
Floppy Disk Users:
1.	Switch on your Amiga with the Organiser disk in the internal disk drive.
2.	When the Workbench screen appears, double-click the Organiser disk icon, then double-click the Prefs drawer and double-click the Sound icon.
3.	Using the "Sound Preferences" requester you can control what happens when Organiser displays an diary event alarm. Select the "Flash Display" option, the "Make Sound" option and "Sampled Sound" option from the "Sound Type" cycle gadget.
4.	Click the "Select Sample" button and from the File requester select in the 	Drawer text gadget. Delete its contents, type Organiser:Sound Samples/ and press the Return key. Select the required sample from the list and click OK.
5.	Click the Save button on the "Sound Preferences" requester to save these settings.
Hard Disk Users:
1.	Double-click your Workbench (System) partition icon, then double-click the Prefs drawer and double-click the Sound icon (the Organiser installer automatically copies this program to your Organiser drawer if it does not already exist on your system).
2.	Using the "Sound Preferences" requester you can control what happens when Organiser displays an diary event alarm. Select the "Flash Display" option, the "Make Sound" option and "Sampled Sound" option from the "Sound Type" cycle gadget.
3.	Click the "Select Sample" button and from the File requester click in the 	Drawer text gadget. Delete its contents, press the Return key and select Sound Samples from the list. Press the Return key, select Harp from the list and click OK.
4.	Click the Save button on the "Sound Preferences" requester to save these settings.

Example-Creating A Birthday Event
Choose "Diary Event" (Create menu) and type the name of person in the Title text gadget. Delete the contents of the Date gadget (press Right Amiga-X) and type the date of the birthday. With DigiSense, you only need to type the absolute minimum date for Organiser to work out what you mean (for example, 17 Aug, 17/8).
Click the "Every Year" checkbox so that Organiser repeats the event on the same date every year (another way is to click the Repeat button, to display the "Repeat Options" requester, type 1 in the text gadget and select Year from the pop-up gadget).
Example 2-Creating A Holiday
Choose "Diary Event" (Create menu) to display the "Event Details" requester, type Holiday in the Title text gadget, and type the relevant dates into the Date and "End Date" gadgets.
You do not have to type a specific date into the "End Date" gadget, you could just type 7 days and DigiSense will calculate the end date automatically.
Example 3-Automatically Starting A Weekly Backup
Choose "Diary Event" (Create menu) and type the backup details into the Title text gadget. Specify the date you wish the backup to start in the Date and Time text gadgets.
Click the "Auto Start" button and select the program you wish to start automatically (including ARexx or AmigaDos scripts).
See the Organiser on-line help system for more details about using "Auto Start" options. 

10.8 Tasks Section
Click the Tasks tab on the edge of the Organiser pages to turn to the Tasks section.
Choose "At A Glance" Settings menu (or press the Space Bar), to toggle between the normal and abbreviated display (which just shows the Title text).
The Priority option lets you group tasks in five priorities. If you do not use this option, all tasks have equal (Normal) priority. You can use the Priority feature to group tasks (for example, High might be work-related, Normal might be personal). 
Moving Around Tasks
To turn the pages to view different pages of tasks click the turned page corner on the bottom corner of the page (or press the , (comma) key and the . (full stop) key).
Creating A Task
Choose Task from the Create menu (or press Ctrl-T, click the toolbar icon, or double-click a blank area on the Task page). 
Tasks are useful for items that need to be completed before a certain date (rather than on a specific date), and undated items that just need to be done (like a shopping list).
You have the option to assign a "Due Date" and a Priority to each task. When a task becomes overdue, it turns red and shows the number of days it is overdue.
When a task is completed, click the small box to the left of the text in the Task display to place a tick next to it (or double-click the Task and select the Completed checkbox).
Editing A Task
Select the task you wish to edit (by clicking it, so that a dotted line appears below), and then choose "Edit Details" (Edit menu) or press Right Amiga-E (alternatively, you can double-click the task on the tasks page to edit).
If you double-click a blank page, Organiser will assume you wish to create a new task.
Erasing A Task
Select the Task, so that the dotted line appears under it, and choose Erase from the Edit menu (or press the Del key).
To erase all completed tasks, click the ribbon icon, or choose "Erase Items" (Edit menu) and select the "Completed Tasks Only" option.
10.9 Addresses Section
Click the Addresses tab on the edge of the Organiser pages to turn to the Addresses section.
Choose "At A Glance" Settings menu (or press the Space Bar), to toggle between the normal and telephone list display (which just shows the Name and telephone number).
Moving Around The Address Book
To turn the pages to view different pages of addresses click the turned page corner on the bottom corner of the page (or press the , (comma) key and the . (full stop) key). To move alphabetically between pages, click the small lettered tabs at the sides of the page (or press the corresponding letter on the keyboard).
Creating An Address
Choose Address from the Create menu (or press Ctrl-A, or click the toolbar icon). 
You have the option to use a brief or detailed requester for typing addresses. By default, the brief requester appears. To use the detailed requester, hold down the Shift key when you choose the command. You can set the requester which appears by default using the "Detailed Addresses As Standard" option ("Change Settings"- General command, Settings menu).

Editing An Address
Select the address you wish to edit (by clicking it, so that a dotted line appears below), and then choose "Edit Details" (Edit menu) or press Right Amiga-E (alternatively, you can double-click the address on the addresses page to edit).
If you double-click a blank page, Organiser will assume you wish to create a new address.

10.10 Supplements Section
Supplements are like the pre-printed information pages you get in a real filofax, and with Organiser, you can just as easily insert and remove them. You can insert up to 30 supplements at once and choose from the following:
Important	The Supplements available may differ from those listed above.
Click the Supplements tab to turn to the Supplements section. 
To turn the pages (to view different pages of Supplements) click the turned page corner on the bottom corner of the page (or press the , (comma) key and the . (full stop) key). To go to a particular Supplement, choose the Supplements command (Locate menu) and choose the appropriate Supplement from the sub-menu. 
Inserting A Supplement
Before you can add a Supplement, first quit Organiser by choosing "Quit Organiser" (Project menu).
Floppy Disk Users:
1.	When the Workbench screen appears, double-click the Organiser disk icon to reveal the Supplements drawer (this is where Organiser looks for Supplements).
2.	Insert the OrganiserExtras disk in a disk drive, double-click its disk icon and double-click the Supplements Storage drawer (this is where Supplements are stored in a number of separate drawers relating to the different categories-Gardening, Restaurants, Sport, Others and so on). 
3.	Double-click the drawer you want and drag a Supplement onto the Supplements drawer (on the Organiser disk). Repeat this for each Supplement you want to insert. Single disk drive users will be prompted to swap disks as the Supplements are copied from the OrganiserExtras disk to the Organiser disk.
Now, when you start Organiser, the Supplements you copied into the Supplements drawer will appear in the Supplements section.
Hard Disk Users:
1.	From Workbench, double-click the Organiser drawer to reveal the Supplements drawer (this is where Organiser looks for Supplements).
2.	In the Organiser drawer you will also see a Supplements Storage drawer, (this is where Supplements are stored in a number of separate drawers relating to the different categories-Gardening, Restaurants, Sport, Others and so on). 
3.	Double-click the drawer you want and drag a Supplement onto the Supplements drawer. Repeat this for each Supplement you want to insert. 
Now, when you start Organiser, the Supplements you copied into the Supplements drawer will appear in the Supplements section.
Removing A Supplement
A Supplement file can be removed by moving it out of the Supplements drawer.
Floppy Disk Users: Just select the Supplement file you wish to remove (from the Supplements drawer on the Organiser disk) and choose Delete from the Workbench Icons menu.
Hard Disk Users: Drag the Supplement file from the Supplements drawer back into its appropriate drawer in the Supplements Storage drawer (do not delete Supplements as you may wish to use them in the future).
Creating A Supplement In Wordworth
Start Wordworth as usual and type the Supplement text into a New document.
Before saving, select File from the "Change Settings" requester and click the "End of Paragraph" radio button from the "ASCII File Format" group, then click OK. Choose "Save As" (Project menu), select "ASCII Text" from the list gadget, click OK and save the file in the Supplements drawer. You will find a sample Wordworth template, with instructions, located in the Templates drawer (floppy disk users will find this drawer on the OrganiserExtras disk).
When you re-start Organiser, the new Supplement will appear in the Supplement section.
There are five important things to remember about using Supplements:
n 	A Supplement is moved into Organiser by dragging its file from the Supplements Storage drawer into the Supplements drawer.
	Floppy Disk Users: The Supplements Storage drawer is located on the OrganiserExtras disk, the Supplements drawer is on the Organiser disk.
n 	A Supplement is removed by moving its icon out of the Supplements drawer.
	Floppy Disk Users: Select the Supplement you wish to remove and choose Delete from the Workbench Icons menu.
	Hard Disk Users: Select the Supplement you wish to remove and drag it back into its appropriate drawer in the Supplements Storage drawer.
n 	Always quit Organiser before moving Supplements.
n	Supplements will influence the performance of Organiser and use memory (RAM). So, the fewer the better!
n	You can create your own Supplements with Digita Wordworth or any other word processor or text editor.
The Supplements Storage drawer name will include the year of production. For example, Supplements Storage 96. Registered users will be contacted as new and updated Supplements become available.
Printing
Q When I print, the end of each line is printed on the following line.
A This could be caused by either, or both, of the following reasons:
1 If your "Right Margin" in your "Workbench Printer Preferences" program is set too high, the printer will automatically wrap the end of each line onto the following one.
2 You are using a "Print Pitch" ("Workbench Printer Preferences" program) that is not supported by your printer. The fonts in some printers are only supported in certain pitches, therefore the best pitch to use is Pica (10 CPI).
See Chapter 6.2, "Setting Up Your Printer" for more detailed information.

QSeveral strange characters are printed on the top of each page, or my printouts are just rubbish.
A You may have the wrong printer driver selected and so the printer will not understand the control codes being sent to it. See Chapter 6.2, "Setting Up Your Printer", for information on selecting the correct printer driver.

Q Why is it that every second page I print is only half full?
A This could be caused by one of three reasons:
1 The "Page Length" ("Workbench Printer Preferences" program) is too high and the printer is printing onto the second page thinking it is the first.
2 The "Right Margin" is too high and the end of each line is wrapped onto the next. This will effectively double the number of lines actually being printed.
3 The "Print Pitch" selected is not supported by your printer in the font you are using. This will make the lines wrap onto each following line and, as in 2 above, double the lines being printed.
See Chapter 6.2, "Setting Up Your Printer", for more information.

Q I have the Centre option selected ("Print Settings" requester, Print command) but the page doesn't centre correctly.
A You either have your margins set incorrectly ("Workbench Printer Preferences" program) or you may be using a "Print Pitch" of "Fine (15-17cpi)" which is not supported by many printers. See Chapter 6.2, "Setting Up Your Printer", for information about print pitches.

Q When I try and print, Organiser keeps saying that the page size is too small, but I have "DIN A4" selected in my ("Workbench Printer Preferences" program).
A The Margins in your "Workbench Printer Preferences" program are set incorrectly.Both the Left and Right margins are measured from the left edge of the page. This means you will have to work out how many characters can be printed along a page and subtract the right margin you wish to actually use before typing it into the "Right Margin" gadget. See Chapter 6.2, "Setting Up Your Printer", for instructions on how to set up margins.
Files
Q I cannot open my Supplements.
A Do not use the Open command (Project menu) when trying to insert a Supplement. You need to quit Organiser first and then move the appropriate Supplement file into the Supplements drawer (Organiser disk on floppy disk). Organiser will only look in the Supplements drawer when it first starts to see what Supplements files are available. For more information see Chapter 10.10, "Supplements Section".

Q I have Day-By-Day and I want to use my project file with Organiser but I cannot get Organiser to open it.
A When importing Day-By-Day information into Organiser, use the Import command (Project menu). The Open command is only for Organiser project files.

Q I cannot import any Addresses into Organiser.
A You are probably missing the header record in your import file. The header record is always the first record (at the top of your file) which describes which fields are used and what their names are. Refer to the Organiser on-line help system for more information.
Speed
Q When I turn to the Calendar section, it seems to take quite a while to draw all the information on the screen. This didn't used to happen.
A When there are a lot of diary events that are repeated every month or year, the Calendar can take longer to work out every day that contains an event. This may happen with the "Celebrity Birthdays" Diary Theme which has a lot of yearly events.

Q The Supplements section takes a while to appear when I click the Supplements section tab. Why?
A Organiser has to work out the formatting of every Supplement so that it can display them correctly (the size of page is dependant upon the screen mode and the font you use). Some of the Supplements have quite a few pages of information and can therefore take a while to format. If the speed concerns you, do not use so many Supplements or use Supplements which do not have a lot of pages. For example, the "National Dialling Codes" Supplement is very big, but major towns and cities have also been placed in a separate Supplement which is smaller and quicker to use.


General
Q I want to set an alarm for a task. How do I do it?
A Select the task, so that a dotted line appears beneath its first line, and choose Cut (Edit menu). Then move to the Diary section, choose Paste (Edit menu) and edit the event to define an alarm.
Q I have set several Diary Events with alarms but no alarm warning is ever displayed.
A First, you should ensure that your system date and time is correct (the ribbon at the top of the Organiser display shows the current date and time). You can change the setting using the "Workbench Time Preferences" program. Every time your Organiser starts, a requester should appear for you to set the current date and time. If this does not happen select the "Set Date and Time on Startup" checkbox on the "General Settings" requester ("Change Settings"-General command, Settings menu). If the date and time is correct, then you may not have the alarms option turned on. Ensure that the "Alarms Active" checkbox is selected ("Change Settings"-General command, Settings menu).

Q How do I type an address with more than two telephone numbers?
A Hold down the Shift key when you use the "Create Address" command. This reveals the detailed "Address Details" requester. You can set this detailed requester to appear by default by selecting the "Detailed Addresses as Standard" checkbox from "General Settings" ("Change Settings"-General command, Settings menu). With this option selected, the Shift key will display the brief "Address Details" requester.


Q What is the Priority of an event for?
A The Diary event priority is used to order the events on a particular day. Events which have a time are always ordered in time order and the Priority is ignored. They also appear below any event which does not have a specific time. Events which do not have a specific time are placed at the top and ordered with the Highest priority appearing at the top, the Lowest at the bottom.

Q I have too many events to fit on the Diary day and I, therefore, cannot see most of them.
A There are two ways to see the other events:
1 Choose "At A Glance" (Settings menu) to only see the first line of the Title. This will allow you to see several more events on the day. 
2 Select the day so that a dotted grey line appears under the day name, and then change the view so that more space is available for your events. Use the ribbon icons or use the keys 1, 2, 3 or 4 to change between different views.